Creating a notes section with no character limit.

  1. Go to a student's record.
  2. Go to the Notes tab.
  3. Click New Note.
  4. Select the note's Type.
  5. Create the note and Save.

Note: If you need to create a new note Type specific to your department, highlight the Type field and press F7 on your keyboard to create a new table entry. Once this is created, the option will be available in the Type field.

In order to keep the notes confidential, the school will need a member with Admin rights to set up a security group and limit access to the notes type that was created. Only faculty assigned to that group will be able to add, view and edit the notes.

  1. On the Administration page, click Setup system security.
  2. Create a new security group or open an existing one.
  3. In the System Components box, select Registrar's Office or Admission's Office.
  4. In the Privileges box, select Records and click Options on the action bar.
  5. Select the appropriate Record Type and, in the Privileges box.
  6. In the first row mark the View, Add, Edit, and Delete checkboxes to grant or unmark to restrict privileges.
  7. In the Notes row mark the View, Add, Edit, and Delete checkboxes to grant or unmark to restrict privileges.
  8. For example to restrict the entire group to only have privileges for Notes only mark the View, Add, and Edit checkboxes in the Notes row.
  9. In the Miscellaneous Options box, unmark all checkboxes.
  10. Click OK and then Save and Close.

Note: For the new rights to take effect for the members of an existing user group, the users must log out of the database and then log back in.