How do I create a calendar year Balance Sheet in Fund Statement Designer

If a foundation using a fiscal year other than the calendar year wishes to create a balance sheet for the calendar year, this can be done using the Fund Statement Designer. Conversely, a foundation on a calendar year can also create a fiscal year balance sheet in the same way.
To create a Year to Date Balance Sheet Statement, Follow these steps:

Create a new Statement Type in Design Statements

Enter a three column layout in the Column Format
  • One for the prior year
  • One for the current year
  • One for the total

User-added image

Note:  The periods displayed here will work for a July through June fiscal year.

Hide columns A and B in the column format by adding 'YES' in the Hide Column row.  This will cause only the totals column to be displayed on your statement.

Next, create or copy a row format

Modify the row format's beginning and ending balances
User-added image
By adding A in the Print Columns column on Beginning Balance line, the beginning balance will be pulled from the starting year in column A on the column format instead of column C.

User-added image

By adding B in the Print Columns column on Ending Balance lines, the ending balances will be pulled from the ending year in column B on the column format instead of column C.

You can now use this statement layout to create a report in fund statement designer.  

Once this is done, run balance sheet using this new statement format.

While the statement is on your screen, click on External Statements>Preview.



User-added image

You will see only one column on the external document, which should have the correct beginning and ending balances and activity.

For more information on creating a layout in Fund Statement Designer, please see the attached Fund Statement Designer Guide.
fund_statement_designer_guide.pdf

Was this article helpful?


Thanks for your feedback! Did this solve your issue?

Comments (optional):


Thanks for your feedback!
We're glad it was helpful but sorry it didn’t solve your issue. If you need assistance, click Chat with Support below.
We’re sorry to hear that. Please tell us why.

 I don't like how this works.

 The answer is confusing.

 The answer didn't match what I was searching for.

Additional Comments (optional):


Thanks for your feedback! If you need assistance, click Chat with Support below.
Thanks for your feedback. Help us make our products even better by sharing details in our Idea Banks or our online Community.
Thanks for letting us know. We'll work on clarifying the information in the article. If you need assistance, click Chat with Support below.
Thanks for letting us know. We'll work on updating the search engine to return more relevant results.