Prerequisites

Starting point:

You are logged into Sphere.

The Special Events: Kintera Thon Events page is displayed. If not, select Communities > Special Events > Friends Asking Friends > Kintera Thon.

Step 1: Enable auction

  1. Highlight the event’s name and then select Website Info.

  2. In the Event Website Creation Checklist page, click Website Features under Event Customization.

  3. In the Website Features page, select the check box for Auction Registration.

  4. For Redefine the menu link name, accept the default name or enter the name of the link as it will appear in the sidebar of the event site. It will be listed under the heading titled Visitors.

  5. Click Save.

  6. Click Webinfo Checklist in the Breadcrumb.

  7. Verify that Website Features contains a check mark.

  8. Determine how auction items will be organized and displayed in the event site as described below.

Step 2: Determine how auction items will be organized and displayed in the event site

  1. In the Event Website Creation Checklist page, click Auction Information under Add Ons. The Auction Information page appears.

  1. For Catalog Format, specify how the products will be displayed in the page by selecting one of the options below:

    Select Single page no categories to show all products in one list, without categories. The figure below shows an example.

    Select Single page with categories to organize products by category in the event page. The figure below shows two categories (Clothing and Jewelry) and the products in those categories.

    Select Category selection page with individual sub-pages to only show the product categories. The figure below shows an example.

    To view the products within the categories, site visitors will need to click Select to display the products for the selected category. The figure below is an example of the page that appears when a visitor clicks Select for the Clothing category:

  1. For Catalog Style, select the Show images in catalog check box if you want to show a picture (image) of the product. It will appear next to the product’s name. The figure below shows an example.

    Notice that an Item column has been added. If you uploaded an image, it will be displayed (as shown for T-shirts). If you do not upload an image, the Items column will display No Image. You will upload images when you create an auction catalog.

  1. Select the Show number of items in each category check box if you want to show the number of products in each category. The above figure shows that categories Clothing and Jewelry each have two items (products).

  2. For Bidder Requirements, make your selection as follows:

    1. The Require credit card check box is always selected and you cannot change it. All auction purchases must be made using a credit card. When site visitors place a bid, their credit card information will be collected and their credit card will be charged if they win the bid.

    2. Select the Allow online bidding check box to enable site visitors to bid on products and to show the Place Bid column in the auction page, as shown in the above figure. To place a bid for a product, site visitors will click Bid for the desired product.

  1. For Auction End Date/Time, specify when the date and time when the auction will end.

  2. Click Save.

  3. Click Webinfo Checklist in the Breadcrumb.

  4. Verify that Auction Information contains a check mark.

  5. Create an auction catalog and add products to the catalog as described below.

Step 3: Create an auction catalog and add products to it

  1. In the Event Website Creation Checklist page, click Create Auction Catalog under Add Ons. The Auction Catalog page opens.

  2. Click New Category. The Auction - New Category page opens.

  3. For Category Name, enter a name for the category (for example, Clothing, Jewelry, Raffle, and so on), and then click Save.

    Categories help you to better organize your products, and can be quite useful if you have an extensive list of products. Additionally, categories enable site visitors to easily search for products in your auction catalog.

  4. Create as many categories as you need.

  5. In the Auction Catalog page, click Add Products. The Auction – Add Products window appears, and the General Information tab is in focus.

  6. Complete the General Information tab as follows:

    1. For Name, enter the product’s name (for example, T-shirt, Ball Caps, Tennis Bracelet, and so on).

    2. For Description, enter a brief description.

    3. For Details, provide any details regarding the product. For example, if the product is a T-shirt you could specify whether it is a polo shirt, color options, different sizes available, the type of fabric, and so on.

    4. For Features, describe the features of the product. Using the T-shirt product as an example, you could specify that it has raglan sleeves, crew neckline, short and long sleeve options, artwork design on the back, and so on.

    5. For Restrictions, enter any restrictions for the sale of the item. For example, visitors cannot specify custom T-shirt sizes or the item is not sold in certain States.

    6. For Customer Product Code, enter any discount code you want to apply to the item. Discount codes must already be set up.

    7. For Picture URL, click Select Image if you want to add an image (picture) of the product on the event page so that site visitors can see the product before placing their bids.

    8. For Condition, describe the shape the product is in (for example, new, old, previously owned, and so on).

  7. Select the Auction Information tab, and complete it as follows:

    1. For Minimum Bid, enter the amount of dollars you want bidding to start. This is usually the price of the item being auctioned and is the lowest acceptable bid.

    2. For Bid Increment, enter the amount of dollars the bid will increase for each new bid. The system will automatically increment the bid amount by this amount. New bids must be greater than the current bid, and are dependent on the price of the item being auctioned. For example, if the minimum bid is $30 and the bid increment is $5, and assuming the first bid was $30, the next bidder must bid $35 or more (in $5 increments).

    3. For Quick Sale Price, enter an amount if you want visitors to be able to bid on the product immediately. This price must be greater than the minimum bid amount.

    4. For Reserve Bid, enter the bids in case your primary bidder is unable to purchase the product. Reserve bids are not allowed if the product quantity is greater than one.

    5. For Acquisition Cost, enter any expense incurred for the acquisition of the item. This field is not required.

    6. For Tax Value, enter the fair market value of the product. The value appears in the email confirmation website users receive after they bid on the product. The value is necessary if the bidder wins the auction and claims a charitable contribution deduction with their taxes. Note that this value is independent of the State sales tax where the purchase is made.

    7. For Volunteer Solicitor, and if applicable, select the name of the volunteer who secured this donation. This allows you to give the volunteer credit for the transaction.

    8. For Product Donor, select the organization or individual that is donating the products being auctioned.

    9. For Auction Type, specify the type of auction (for example, silent, Web site, in person, and so on).

  8. Select the Shipping and Inventory Information tab, and complete it as follows:

    1. For Available Quantity, enter the number of products that will be available for bidding (for example, the number of T-shirts).

  9. Select the Advanced tab, and complete it as follows:

    1. For Front end vs Back End display, specify whether the product will be selectable from the event site or the Sphere user interface (Sphere Only). If you select the Sphere Only check box, you can view the product in Sphere, and it will not be available for purchase via the Web site.

    2. If you plan to associate a product with a segment, select the segment in Auto Segmentation. Segments must already be created in Sphere.

    3. For Product Category, select the category where you want the product to appear. See the figures in Step 2: Determine how auction items will be organized and displayed in the event site for examples.

  10. Click Save. The Auction Catalog page opens, showing the products and the categories to which they are assigned.

  11. Create as many products as you need.

  12. Click Webinfo Checklist in the Breadcrumb.

  13. Verify that Create Auction Catalog contains a check mark.

  14. Update and preview the event site in a browser window as described below.

Step 4: Update the event site and preview it in a browser window

  1. In the Event Website Creation Checklist, click Publish This Event Now.

  2. Confirm that you want to publish changes to the website.

  3. Verify that Preview is selected for Actions.

  4. For Web Address, click Go.

  5. Confirm that you want to preview the event site. The Web site opens in a browser window.

  6. Click the Auction Registration link you created in Step 1: Enable auction.

  7. Preview the page to make sure it is what you want.

    Until you open the auction for bidding, Quantities Available and Lowest Acceptable Bid will display N/A. Additionally, the Bid button will be disabled. Once you open the auction for bidding, these fields will show their accurate data, and the Bid button will be available for selection.

  8. Close the browser window.

  9. Open the auction for bidding as described below.

Step 5: Open the auction for bidding

  1. In the Event Website Creation Checklist, click Auction Information under Add Ons. The Auction Information page opens.

  1. Click Start Auction. The message Auction is Open will display on the page.

    You can temporarily suspend (pause) an auction to prevent site visitors from being able to bid on products. The Quantities Available and Lowest Acceptable Bid will display N/A, and the Bid button will be disabled in the event site. This is different from ending an auction, which permanently terminates the action, notifies winners, as well as charge their credit cards for the purchase. You will not be able to restart the auction.