• It does not matter the order the blocks are in with the exception of the Applicant and Household Block. The Applicant Block must be above the Household Block. You can have other blocks in between the Applicant and Household Block.
  • Home Phone should be near the address section. If the answer to "Address Same as Applicant" is true, then it is assumed the home phone is also the same. The system will then copy the applicant's home address and home phone to the household address and home phone fields.
  • Applicant/Family Photo accepts the following file formats:
    • .gif
    • .jpg
    • .png
    • .bmp
  • Applicant/Family Photo does not have any limit on photo file name size. You may upload a file with any characters in the name. All photos are renamed to an internally assigned name. We will translate anything other then letters (A-Z, a-z), digits, periods, hyphens, spaces and underscores to a hyphen. Special characters such as # are fine however will not be preserved in the system. Consecutive disallowed characters such as ### will be replaced by a single hyphen.
  • Applicant/Family Photo can upload upto a 1GB file. Typically, we don't see this size for photos.
  • Grandparent Block: If this is used on an application, then the grandparent/grandchild relationship must exist in the profile relationship types for the school. When the relationship does not exist, the application will fail processing
  • Grandparent Block: Processing the application:
    • Creates a Grandparent/Grandchild Relationship with the Applicant
    • Creates a Spouse/Spouse Relationship if there are 2 grandparent entries in the same household
    • Creates a shared home address/home phone if the Grandparents are in the same household
  • Sibling Block: if this is used on an application, then the Sibling relationship must exist in the profile relationship types for the school. When the relationship does not exist, the application will fail processing
  • Sibling Block: Processing the application:
    • Creates a sibling relationship with the Applicant
    • Does NOT create a Parent Child Relationship with the Sibling as we don't know who the parents are with mixed family scenarios.
    • Does NOT share the address between Sibling and Applicant as we don't know which household they reside in
    • Does NOT add the address to the Sibling as Address information is not collected on the Application
  • Relative Block: Processing the application will
    • Create a Connection Type to the application
    • Relationships are not created between the applicant and the relative
  • Reapply Block: Reapply is a field that is updated on the candidate profile record. It does not impact whether a new user profile is created or an existing user profile is updated
  • Household Block: Each Household Block can have 2 Parents (Parent/Guardian 1 and Parent/Guardian 2). Parents that are added together in the same household block will always share the home address. Each Household Block will have a field name 'Address Same as Applicant.' When the value of this field is set to 'Yes', then the Candidate and Parent of Candidate of the household will have a shared address.
  • Household Fields: Custodial parent, Has Parent Custody, Responsible for school related decisions, Responsible for Communication. These fields currently collect information on the Application but are not added to Candidate Profile fields
  • School Name/School Name Other: School Name Other is a locked field, however the School Name drop down is not. If a valid school is selected, then the user cannot input anything in the School Name Other field. The exception to this if the school name selected is 'Other', then we will allow something to be input in the School Name Other field.
  • Competitors Block: School names entered here will appear in the Candidate Profile > School Tab as a competing school type, once the application is processed.
  • Educational Support: Information added here should appear in the Candidate Profile > Record tab under Educational Support, once the application is processed.
  • Testing: Information added here should appear in the Candidate Profile > Record tab under Testing, once the application is processed.
  • Interests: Information added here should appear in the Candidate Profile > Record tab under Interests, once the application is processed.
  • Parent and Student Statements do not map to the Candidate Profile. These statements are only available on the application and are not saved in the system.
  • Writing File Sample accepts the following file formats:
    • .doc
    • .docx
    • .odt
    • .pages
    • .rtf
    • .txt
    • .wpd
    • .wps
    • .pdf
  • Writing File Sample file size upto 1 GB (not a typical size for a writing file sample file size)
  • Writing File Sample: File added here will appear in the Candidate Profile > Checklist tab in the Application section, once the application is processed.
  • Referred By: Information added here will appear in the Candidate Profile > Connection tab, once the application is processed.
  • Tuition Block: Person Responsible for Tuition does not make the user a Responsible Signer at this time.
  • It is not possible to move fields from one block to another block.
  • If a Parent fills out an Inquiry and puts divorced parents in one household, it is not possible for the Parent to correct it through the application. Once the Application is processed, the school can adjust the relationship through the Candidate Profile > Contact tab