System communications include a variety of merge fields to help customize and personalize emails and banner messages. This article contains explanations of what information each merge field will display if used in a communication.  For merge fields that contain URL links, you can format these to embed hyperlinks in your communications.  Not all merge fields are available in every message template, and merge fields are not available when sending Ad Hoc emails.

Available Merge Fields

  • admin.email = Your primary email address (Example text: bob.michael@academicworks.com)

  • admin.name = Your name (Example text: Bob Michael)

  • applicant.email = Applicant's primary email address (Example text: bob.michael@academicworks.com)

  • applicant.name = Applicant's name (Example text: Bob Michael)

  • applicant_homepage_url = URL link to Applications page in applicant portal

  • applicant_references_url = URL link to References page in applicant portal

  • application.admin_url = URL link to application (for Administrators)

  • application.amount = Amount encumbered for application (Example text: $50.00)

  • application.applicant_url = URL link to application (for Applicants)

  • application.award_term = Award Period tag used with encumbered funds (Example text: Fall 2019)

  • application.category_name = Category of application (Example text: Apply-to "Submitted" category as visible to Applicants in your system)

  • confirmation_url = URL link to confirm creation of new account

  • contact_name = Name of contact as set up in Stewardship Management module

  • delivery_offset_days = Number of days (in reference to an event, such as reviews ending)

  • donor_profile_links = URL links to the donor profiles associated at the portfolio level

  • fund.name = The name of the fund; used on post acceptance in Stewardship module

  • invitation_url = URL link to create new account

  • offer_url = URL link to Offer Letter for award

  • opportunities = Names of opportunities

  • opportunity_count = Number of opportunities (Example text: 2)

  • opportunity_urls = URL links to opportunities

  • portfolio.admin_url = URL link to Portfolio

  • portfolio.auxiliary_code = Portfolio's Auxiliary Fund Code (Example text: DEF456)

  • portfolio.code = Portfolio's Fund Code (Example text: ABC123)

  • portfolio.name = Name of portfolio (Example text: AcademicWorks Scholarship Fund)

  • post_acceptance_application_url = URL link to Post-Acceptance Application in Applicant portal

  • profile_url = URL link to General Application in Applicant portal

  • reference.reference_name = Reference provider's name (included in request from applicant) (Example text: Bob Michael)

  • reference.reference_url = URL link to reference request in Reference portal

  • reference_request_url = URL link to submitted questionnaire in Reference portal (once submitted, this is view-only in the Reference portal)

  • reference_user.email = Reference provider's email address (included in request from applicant) (Example text: bob.michael@academicworks.com)

  • report_url = URL link to download report

  • reset_url = URL link to reset password (if not using SSO or LDAP authentication)

  • reviewer.email = Reviewer's email address (Example text: bob.michael@academicworks.com)

  • reviewer.name = Reviewer's name (if set by an Administrator) (Example text: Bob Michael)

  • reviewer_homepage_url = URL link to Reviewer portal landing page

  • reviews_count = Number of new reviewing assignments 

  • user.name = Name as set by user when creating an account, for Local and Whitelist authentication