First you will need to ensure the Student has a Transfer School Year entered on their record. To do this, 

  1. From the drop-down menu in the upper, right-hand corner, select Core.

  2. Click Users/Access > Profile.

  3. Open the profile of the transferring student.

  4. Under the System Information channel, click Student Enrollment. If you see a Transfer School (denoted by Italics) then you can proceed to add/edit historical grades, if not then follow the steps below.

  5. Click Enroll in Transfer.

  6. Enter the following information:

    • Transfer School: Select the student's transfer school from the list of existing schools, or click Add New to enter a new transfer school.

    • School Year: Select the year in which the student was enrolled.

    • Grade: Select the grade in which the student was enrolled.

    • Enroll Date: Enter the date the student enrolled in the school. 

    • Depart Date: Enter the date the student left the school.

  7. Click Save & Exit.

To add/edit historical grades:

  1. Start from your onRecord persona.
  2. Navigate to Procedures > Grading > Manage Grades.
  3. Using the search/filter on the left, look up the student.
  4. Under the student's name in the results, click the View link to the right of Grades & Credits - Transfer.
  5. From this screen, you can edit existing historical courses/grades as well as add additional courses/grades.


Note: If you do not select a equivalent course and only type in a Course Title, this will automatically insert a weight of 1 for the Transfer Course which will affect the GPA calculation.