Terms must be created before adding Courses, Activities, Advisories, and Dorms. Keep in mind, term dates for Academics, Activity, Advisory and Dorm terms cannot overlap but Athletic terms can overlap.

To add a Term:

  • From the persona menu, select Core
  • Click Years & Terms under School
  • Select the School Year from the dropdown list
  • Select the School Level from the dropdown menu
  • Click Add for the appropriate group type

Enter the following information:

  • Term Name: The term name, e.g. 1st, Fall
  • Description: The term description, e.g. Trimester, Semester
  • Sort Order: The order in which the terms will display in dropdown menus throughout the site
  • Begin Date: The first day of the term
  • End Date: The last day of the term
  • Days to Default beyond end date: Enter the number of days you want to extend access to the page. This is a way to extend the season beyond the official end date so that the pages are still accessible after the term ends. 
  • Previous Year Equivalent: Used in the rollover to map current offerings to the upcoming school year. Make sure that you chose the correct equivalent term.
  • Click Save & Close or Save & Add Another
  • Repeat for all terms and group types

Note: Contact WhippleHill prior to creating summer or interim terms.

To Create Athletic Seasons:

  • From the persona menu, select Core
  • Click Years & Terms under School
  • Select the School Year from the dropdown list
  • Select the School Level from the dropdown menu
  • Click Add for the Athletic Season

Enter the following information:

  • Season Name: The term name, e.g. Fall, Winter, Spring
  • Description: The season description, e.g. Season
  • Sort Order: The order in which the seasons will display in dropdown menus throughout the site
  • Begin Date: The first day of the season
  • End Date: The last day of the season
  • Base Season: Select the appropriate base season, for example the Fall Season should have Fall as a base season
  • Days to Default beyond end date: Enter the number of days you want to extend access to the page. This is a way to extend the season beyond the official end date so that the pages are still accessible after the term ends
  • Previous Year Equivalent: Used in the rollover to map current athletic offerings to the upcoming school year. Make sure that you chose the correct equivalent season.
  • Click Save & Exit or Save & Add Another
  • Repeat for all seasons

Athletic seasons, unlike terms, can overlap; however the start and end dates should not be the same.