Many problems in FIMS reporting can be cleared up by running the End of Year Closing process.  One way to keep from constantly thinking you have a problem in the new year when in fact you do not is to turn on the Automatic End of Year Closing process. When turned on, this process will automatically run End of Year Closing after every GL journal posting for the funds involved with that particular posting. 
  1. To turn the option on go to Tools > System Utilities > System Options. 
  2. Choose GL in the first column.
  3. Choose Automatic_EOY_Closing in the second. 
  4. Select Yes in the last column.
Example: If you just posted a gift for the Hunt Fund through to the General Ledger for the prior year and you have this option on, the End of Year Closing process will automatically run during the post and update the fund balance, asset and liability account balances in the following year's General Ledger for just the Hunt Fund.  If you don't have the option on, you would have to remember to run the regular End of Year Closing process anytime you post entries to the old year. This option is especially helpful at the beginning of the new year since so much activity is still being processed in the old year.  Having up to date General Ledger balances will mean that particular reports will be accurate and you will not have to waste time trying to resolve problems that really don't exist.

Typical issues that have been resolved by running End of Year Closing include, but are not limited to:
  • FACTS to GL Comparison Report variances
  • Check reconciliation issues
  • Fund Balance reports out of balance
  • Balance tabs in the Fund module showing ending balances for one year not equal to the beginning balances for the next year
  • Payable balances showing liabilities that shouldn't be there
  • Reconcile Subsidiary Modules with GL Report having errors in the payable sections
  • Inaccurate financial statements