How do I process credit card transactions in Accounts Payable?

There are two ways to process payments made using a credit card in FIMS.
You have several options for processing payments to a credit card company:
  1. Process a payment with a single expense line and fund as an administrative voucher and after paying, process journal entries to allocate the expenses and cash.
  2. Process a payment with multiple expense lines summarizing the expenses by account and fund.
  3. Process individual vouchers for each expense as incurred and then process a single voucher for the payment in the amount of the payment.
The advantages and disadvantages:
  • Option 1: Very easy to manage, but there is no ability to report in AP on the vendor history. Expenses are accounted for on a cash basis.
  • Option 2: Very easy to manage, but there is no ability to report in AP on the vendor history although there is some line item reporting available. Expenses are accounted for on a cash basis.
  • Option 3: More time-consuming. Accurate Vendor History records. Accrual based accounting. Credit card payable balance maintained in the GL.

See the attached document for detailed information and examples for this process.
  Recording_Credit_Card_Payments.doc

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