The best time to retire a Fund is when it's balance is at zero.  Retiring is typically the last step in the life of a Fund record.   

If your Fund is in a pool you will need to remove it from the pool.  Refer to article Removing a Fund from a Pool.  
  • To retire a Fund select File Maintenance > Funds > Retire a Fund .
  • Enter the Fund ID.
  • Fill in the Retirement Date.
  • Click OK.
When you retire a fund the following things occur:
  • If the balances in each Fund Balance accounts for the Fund is $0, all the GL accounts in the current and future years will be marked inactive.  This will prevent them from copying into future GL years.
  • The Date Retired will appear in the Fund record. Note: If the Fund Balances were not yet $0, the accounts will not be marked inactive for you. 
    •  Although you could manually mark each account inactive one at a time, it is more expedient to have FIMS do it for you.  
  • If you retired the Fund early, and have now finished posting entries that will bring the Fund to a $0 balance, you can un-retire, then re-retire the Fund. To do this click on:
    • File Maintenance > Funds > Retire a Fund , enter the Fund ID and click Reactivate Fund .  This will remove the Retired Date from the Fund record.
    • Then run the procedure again and enter a Retired Date.  You should see a message indicating FIMS will mark all GL accounts inactive for you.  
Please note: If you Reactivate a Retired Fund because it is actually coming back to life and out of retirement, the Date Retired is cleared out, but the GL accounts will not be reactivated.   You will have to go to each GL account for the Fund and uncheck the inactive box manually.