Note: Support for Admissions and Registrar's Office 6 ended December 31, 2008. The Education Edge, version 7 of our school management software, is a benefit of your Blackbaud maintenance plan. We offer several customizable options to help you convert to The Education Edge. Please contact your account manager.


To present names in Last Name, Nickname format in Crystal Reports, create a conditional formula. To ensure that no blank spaces appear on the report, see if your data source includes both the Last Name, Nickname, and First Name fields.



    • Select Insert, Formula Field from the menu bar. The Insert Fields screen appears.
    • On the Formula tab, click New. The Formula Name screen appears. Give your formula a descriptive name (LastNameNickname), and click OK.
    • The Formula Editor appears. Under Formula text, type
      if not isnull ({Student.Nickname}) then {Student.Last Name}+", "+{Student.Nickname} else {Student.Last Name}+", "+{Student.First Name}

    • Click Check. If no errors are found click Accept.
      On the Insert Fields screen, highlight your new formula and click Insert.
    • Place the formula on the report design screen where you want the name to appear.
    • Preview your report.

      From Education Administration INFO Week of October 2, 2000