In The Raiser's Edge, the live posting to the general ledger function completes two actions:
  1. Changes the GL Post Status on the posted gift records from Not Posted to Posted
  2. Creates an exported CSV file of the credit and debit entries of the posting, which can be used by many third-party programs to import the Raiser's Edge transactions.
Before posting, complete the following set-ups:
  1. On fund records, verify the GL Distribution is defined correctly on the fund record. (This will be an ongoing task as new funds are added to your Raiser's Edge over time.)
  2. At Config > General Ledger:
  • Ensure that Blackbaud General Ledger present checkbox is not marked.
  • Optionally, define the appropriate Journal References (up to 50 characters, including spaces).
  • These steps should be a one-time or seldom updated.
Posting transactions:
  1. In Administration, select Post to General Ledger
  2. On the General tab:
    • In the What do you want to do? section, select Run the General Ledger pre-posting report
    • In the What do you want to do with the transactions? section:
      • Mark the Create an export checkbox. Click the ellipses (...) to browse to the location where the export file should be created. In the File name field, name the export file and click Save. (Note: Be sure to save this a location that is accessible, like your computer desktop, so you have use this file to move the transactions to a third-party accounting software package if needed.)
      • Select whether to Post transactions in Detail or Summary format
      • Select the appropriate option for the Journal Entry: Use default journal reference or Use journal reference from Configuration  
    • In the Miscellaneous Information section, make the appropriate selections:
      • Group transactions by: You can select to group your transactions by Batch or Gift post date
      • Create exception report: This generates a report of all transactions posted to closed accounting periods in General Ledger. The report displays Post Date, Account Number, Account Description, Project Description, and Reference. You can select to Preview the report on screen or Print out a hardcopy.
      • Create control report: This generates a report displaying Post Date, Description, Created By, No. of Trans., Total Debits, Total Credits, and Status of all gift records posted to General Ledger. You can select to Preview the report on your computer screen or Print the report.
      • (NOTE: The option to Create exception query of gifts to be posted to closed accounting periods  pdoes not apply as the Raiser's Edge has no way to determine what is "Closed" in other accounting systems.)
  3. Click Next.
  4. On the Gifts tab, select which gifts to post using the following settings:
    • The Include button can select All eligible gifts, Selected gifts (to use gift query to group the gifts), or  Adjustments and Reversals Only.
    • Set the desired date range: Date to use can be either Gift Date or GL Post Date. Date can be set to the desired range. (Note: If a query is used on the Include button, the date settings will be applied to the gifts in the query.)
    • Set the desired fund(s): Select the funds or use a Fund query. (Note: If a query is used on the Include button, the fund settings will be applied to the gifts in the query.)
  5. Click Next.
  6. On the Format tab, set the desired report options.
  7. Click Pre-Post Report.
  8. Review the Pre-Post Report and address any exceptions if found.
  9. Repeat steps 7 and 8 until until no exceptions are found.
  10. Return to the General tab. Select Post gifts to the General Ledger under the What do you want to do? section.
  11. Review the settings below this referring to steps 2 through 6 for more information as needed.
  12. Click Post Now to complete the live posting. (Note: If these transactions still need to be moved to another accounting system, use the CSV output file generated in this step.)

Moving transactions to another accounting system 
The Posting to the General Ledger from the Raiser's Edge creates an export file of the transaction data that other accounting applications can import to add to their General Ledger. Please contact the appropriate software vendor or IT professional for assistance with this process which is beyond Blackbaud's scope of support. You can also post to the Raiser's Edge user community to ask fellow users about posting to third-party accounting software programs.