Link to the file as opposed to embedding the file on the Media tab.
Advantages to storing links rather than files:
  • Data entry time is less per item, a significant difference because the only way to add photos is through manual entry.
  • JPEG or BMP files, used for photos, can be 30KB or so each. Multiply that number by several hundred constituents. Not storing these large files inside the database keeps the overall database size down.
Refer to How to add a Media object to a record as an embedded object or a link in The Raiser's Edge 7 or The Financial Edge or education software.