Note: Before you proceed with the following instructions, back up the database. If your organization integrates multiple Blackbaud products, refer to the Additional Requirements section of the backup solution.

Use Mail:

  1. Create a participant or constituent query to select the participants or constituents for which you want to update the name tag status to Printed.
  2. In Mail, print Name Tags. When prompted to set the status of the name tags to Printed, click Yes.
Note: Selecting Preview will not give you the option to mark as printed.

Use Export and Import:

  1. Create the data file to import:
    1. Create a participant export
    2. Export the following fields in Excel format:
      • Import ID
      • Event, Import ID
      • Key Indicator
      • Print Tags?
      • Name Tag Text
      • No. cards to print
      • Tag Status
    3. Open the file in Excel and add the headers:
      • ImportID
      • EventID
      • REGKeyInd
      • REGTagPrint
      • REGTagText
      • REGTagNumPrint
      • REGTagStatus
    4. In Excel, change the REGTagStatus to Not Printed. (You can use find and replace.)
  2. In Administration, import the participation information. On the General tab, select Update existing records.

For more information, refer to How to import event participants (BB31375). (Note: The instructions are the same as in this Knowledgebase solution, but the fields being imported differs from those above.)