Before withdrawing or dropping: Check the withdrawal date in the Academic year. If there is no withdrawal date on the term or the current date is before the withdrawal date, you will not have the option to withdraw the student.   

  1. Dropping, withdrawing, and transferring students from classes in Edit master schedule
    1. On the Scheduling page, click Edit master schedule.
    2. In the List View or Grid View of the Master Schedule screen, confirm the school, academic year, session, and term are correct.
    3. Select the class from which to remove the student and click Open on the action bar.
    4. Select the Students tab.
    5. Transfer
      1. Select the rows of the students to transfer.
        Note: To select more than one student to transfer, hold down the CTRL key while selecting rows.
      2. Click Transfer on the action bar.
        • If you transfer a student to a new section within a term, only the new section and teacher name appear on report cards printed for the term
        • If you transfer a student to a new section across terms (for example, Billy is in section 1 in Fall and section 2 in Spring), only the original section and both teacher names appear on report cards printed for both terms. To show the new section with teacher name the report card would need to have that term selected only.
      3. On the Open screen, click Find Now to search for other sections of the course.
      4. Select the section to transfer the students to and click Open.
        Note: If you are transferring only one student and the section does not create a conflict in the student's schedule, OK appears in the Status column on the Open screen. If the section does create a conflict, Conflict appears in the Status column.

         

        If you are transferring more than one student, the Open screen does not include a Status column.

    6. Drop
      1. Unmark the checkbox in the student's Enrolled? column.
      2. A message appears asking if you want to drop or withdraw the student. To drop the student, click Drop. The dropped student remains in the grid for informational purposes only.
      3. Beginning in version 7.77, if you have Student Billing, specify the date and time the student was dropped for billing purposes.

        Note: If there is no withdrawal date on the term, when you save you will receive a confirmation prompt to drop the student, which will remove the student's associated grades, skill ratings, and attendance entries in the class for the term.
         
    7. Withdraw
      1. Unmark the checkbox in the student's Enrolled? column.
      2. When you unmark the checkbox, a message appears asking if you want to drop or withdraw the student. To withdraw the student, click Withdraw.
        Note: If the option to withdraw is missing in the prompt, refer to Error: Dropping this student will delete corresponding grades, skills, ratings and attendance entries for [Term]. Do you wish to continue? when withdrawing students.
      3. On the Details screen, enter withdrawal information such as withdrawal date and term. You can also edit the student's grades for the class.
        Note: The withdrawn student remains in the grid, but Withdrawn appears in the Status column.
    8. To save the class record and return to the Master Schedule screen, click Save and Close.
       
  2. Dropping, withdrawing, and transferring students from classes in Edit student schedules 
    1. On the Scheduling page, click Edit student schedules.
    2. Select View, Schedule View from the menu bar.
    3. Select the appropriate school, academic year, session, and term.
    4. In the Enter for field, you can select a query.
    5. In the Student field, enter the student for which to edit schedules or click the binoculars to search for the student. Use the scroll buttons to scroll through the group of students.
    6. Transfer:  In the Class column, transfer the student to another class section of the same course by selecting a different section.

      If the student already has grades, skill ratings, and/or attendance for the original class section, you will receive a prompt letting you know the information will stay with the original class. Click Yes to transfer the student.  **Skills do not apply for Blackbaud Student Information System.

      For more information, refer to Will transferring a student move the grades, skills, and attendance to the new section?.
    7. Drop or Withdraw:  In the Class column, you can drop or withdraw the student by selecting the blank entry.
    8. A message appears asking if you want to drop or withdraw the student.
      To drop the student, click Drop. Beginning in version 7.77, if you have Student Billing, specify the date and time the student was dropped for billing purposes.
      To withdraw the student, click Withdraw.
      Note: You can withdraw a student only after the withdrawal date defined for the term on the academic year record in Configuration. Before the withdrawal date, you can only drop the student.
       
Note: If a Student needs to be dropped after being withdrawn, you can always re-enroll the Student then proceed from the above steps, provided the withdrawal date has not been reached.