If you have Blackbaud's Financial Edge accounting software, you can run the Accountability Summary from a Raiser's Edge 7 gift record. The Accountability Summary enables you to communicate to constituents how gifts they donate to your organization are used. You can tell constituents what their gifts are used for or what they are budgeted to be used for. Additionally, you can tell constituents how money is being spent or budgeted for funds to which they donate.

Setup

In The Financial Edge:

  1. Create an account attribute with a Table data type.
  2. In the Table Name column, select [Add New Table] and enter a table name for the attribute.
  3. Add entries to the table created for the new attribute. For example, the entries could be Food, Clothing, or Shelter.
  4. Add the account attribute to the account record.
  5. In the Description column, select a table value you defined for the reason money is spent in this account. For accountability purposes, each account must be associated with only one table value.
  6. Repeat this procedure for all expense accounts to include in the Accountability Summary.

In The Raiser's Edge:

  1. Interface The Raiser's Edge and The Financial Edge.
  2. Set up the Accountability options.
  3. In the Account Attribute field, select the attribute you established in The Financial Edge to group accounts together.
  4. Enter the appropriate GL distributions on the fund record. For accountability purposes, you must assign the same project to all gift types in a fund record. The Accountability Summary is not intended to be used with project distributions (when a single gift type is distributed among multiple projects).

Adding the records and posting to General Ledger:

In The Raiser's Edge:

  1. If the gifts to be included in the Accountability Summary have not been added, add the gifts.
  2. Post the gifts to General Ledger.

In The Financial Edge:

  1. In General Ledger, click Journal Entry.
  2. Open the Journal Entry created from The Raiser's Edge.
  3. Ensure the project is on the transaction.
  4. Post the journal entry.
  5. In Accounts Payable, click Records, Invoices.
  6. Open an invoice or add a new one.
  7. On the Distribution tab, enter the expense account and project used above.
  8. Click Save and Close.
  9. Post the invoice.

Viewing the Accountability Summary

  1. In The Raiser's Edge, click Records, Gifts.
  2. Click Open a Gift and search for and select the appropriate gift.
  3. Select View, Summaries, Accountability Summary.