- Only one scheduling calendar entry can exist for each date.
- You cannot unmark the In Session checkbox if attendance exists for the date. Be sure to define emergency dates, like snow days, as not in session before attendance exists.
- You cannot skip a cycle day if attendance exists after the date.
- When skipping a cycle day for one school but not another, you can create potential class schedule conflicts with students, teachers, and rooms.
If Classes are not meeting:
When you enter a date on your scheduling calendar, the program automatically assumes classes are not in session and the In Session checkbox is not marked. The cycle days will remain in order if you do not enter anything other than the date. If you mark the Skip? checkbox, the next school date in session starts with the cycle day of the skipped date.
For example, if classes are out on a Monday for Presidents' Day, enter this date on your scheduling calendar. If you want Tuesday's schedule to have the classes that are normally scheduled on Tuesday, leave the Skip? checkbox unmarked. If you want Monday's classes to meet on the Tuesday, mark the Skip? checkbox.
If Classes are in session:
When you enter a date on your scheduling calendar, and classes are meeting that day, mark the In Session checkbox. If you need to select the cycle day for classes on that date, enter the appropriate cycle day on the calendar.
For example, you have testing on Monday, Tuesday, and Wednesday and you want the same classes to meet each day. Enter these dates on the scheduling calendar, mark the In Session checkbox, and then select Monday's cycle day for each date.
Resetting Cycle Days:
At some point, you may find your cycle days are off in scheduling and attendance. If attendance has already been entered, you can either delete the attendance prior to the date, add the appropriate scheduling calendar entry, and then reenter attendance or you can reset the cycle days. To do this:
- On the Configuration page> select Academic Years
- On the Academic Years page, open the appropriate academic year record
- In the grid at the bottom of the General tab, select the appropriate session
- Click Open on the action bar
- Select the Scheduling Calendar tab
- In the Date column, enter the date to set as an exception to the cycle sequence. The correct term automatically appears in the Terms column.
- Mark the In Session checkbox. In the Cycle Day column, enter the cycle day for the date. This resets the sequence of subsequent dates in the scheduling calendar.
- In the Notes column, enter an explanation
- To save the session and return to the academic year record, click OK
For complete information about defining academic years, review the Configuration Guide for Registrar's Office by selecting Help, User guides from the menu bar within your software.