1. Important notes
    • Events are shared between Admissions Office and Registrar's Office
    • Only one scheduling calendar entry can exist for each date
    • Events can occur at any time; they do not need to occur within an academic year
    • You can define both one-time and recurring events
    • You can make an event specific to one or more schools
    • If you have the optional module NetClassroom, the school calendar will display if students and relations have rights to view calendar events (BB262798) and they are viewing the calendar in NetClassroom (BB343958).
       
  2. How to define an event

     
    1. From the Configuration page> click Events
    2. On the action bar, click New Event
    3. In the Event ID field (maximum of 25 alphanumeric characters), enter the name of the event
    4. In the Description field (maximum of 60 alphanumeric characters), enter a description of the event
    5. If your organization has more than one active school record, the School box appears. In the School box, mark the schools to associate with the event.
    6. In the Start date field, enter the date the event begins
    7. In the End date field, enter the date the event ends
    8. In the Start time field, enter the time the event begins. In the End time
      field, enter the time the event ends. For an all-day event, leave the fields blank.
    9. In the Category field, select or enter a category for the event. If you enter a new category, a message appears asking if you want to add it to the Event Category table.
    10. In the Location field, click the binoculars to access the Open screen so you can select a room
    11. In the Comments field (maximum of 255 alphanumeric characters), you can enter comments about the event
    12. To set up a recurrence for the event, click the Recurrence button

      Recurrence
       

    13. In the Event Time frame, enter the time range of the event in the Start time and End time fields. For an all-day event, leave the fields blank.
    14. In the Duration field, enter the number of days that one event spans. Enter duration in calendar days. For example, for a two-day event occurring on a Friday and the following Monday, you could either create an event record with a duration of four days or create two event records, one for Friday and one for Monday.
    15. In the Recurrence Pattern frame, in the Frequency field, select Annually, Monthly, Semi-monthly, Weekly, or Daily
    16. Fields appear based on the frequency you select. For example, if you select Semi-monthly, enter the month interval and two specific dates in a month.
    17. In the Range of Recurrence frame, enter the start date for the recurrence in the Start date field.
    18. In the ending field, select End by, End after, or No end date
    19. In the Generate Scheduling Calendar Entries frame, in the When creating a new instance of the events field, select how the event should affect the scheduling calendar:
       
      • If the event should not affect the scheduling calendar, select Do not generate entries
        If the date or dates of the event should be marked as not in session on the scheduling calendar, select Generate entries to mark school not in session 
      • To mark the date or dates of the event as not in session and to skip the cycle day, select Generate entries to mark school not in session and skip cycle day
    20. To save the recurrence and return to the event record, click OK
      Note: The Recurrence field appears on the event record, instead of the date and time ranges
    21. To save the event record and return to the Events page, click Save and Close 

For complete information about events, review the Registrar's Office Configuration Guide by selecting Help, User Guides from the menu bar within your software.