The Schedule View of a student schedule is a grid with codes to help you determine the best schedule for the student. It is an interactive version of the Potential Student Schedules report (BB194210).
- On the Scheduling page>click Walk-in scheduler
Note: You can also click Edit student schedules or Enter course requests by student, and then change to the grid view by selecting View, Schedule View from the menu bar
- Each row in the grid lists the ID or name of a requested course and its alternate, if applicable. It also lists the student's request priority for the course.
- In Options, you select whether the course ID or course name appears. Select Tools, Options from the menu bar. Select the Records tab. Select Scheduling. In the Display course using and Display class using fields, select select Course ID or Course Name. Click Apply and then OK.
- To expand the grid for easier viewing, hover your cursor over a corner of the grid until a double-sided arrow appears. Drag and drop the corner as applicable.
- Review the codes in the grid to determine how you can alter the student's schedule to fulfill the most course requests
- If more than one class section exists for the course and the student is not yet enrolled in any section, the Class column is blank. You can click in the Class column to view a list of all class sections. To enroll the student, simply select a class section.
- If the student is enrolled in a class which does not have meeting times, the No Meetings column displays the class section ID (such as "02" or "03") and the letter E
- If the student is enrolled in a class with meeting times, the appropriate cell in the grid displays the class section ID and the letter E. For example, the grid below shows the student is enrolled in section 02 of 5th MATH at 8:30 am on Monday, section 04 of 5th SCI at 9:30 am, and section 03 of 5th SOCIAL at 10:30 am
- If the class occurs at the same time as another class in which the student is enrolled, the cell displays the letter C. For example, the grid below shows the student is enrolled in section 6 of Arts Gr. 6 in period 8 on day 1A so section 8 of Physical Education Gr. 6 would cause a conflict. Also, the student is enrolled in section 1 of Physical Education Gr. 6 in period 7 on day 1A so section 4 of Arts Gr. 6 would cause a conflict.
- To show requests for Any available term in a different color in the grid (like Health Gr. 6 above), select Tools, Options from the menu bar. Select the Color tab. Select Student Schedules. Select a color in the Any term request row. Click Apply and then OK.
- If you are filtering the grid by First Meetings Only, you may not be able to easily identify which classes are in conflict. To see a red C next to each class in conflict, select View, Request View (or View, List View) from the menu bar.
- To view a class record (such as terms, meetings, and students), right-click the course ID or name in the grid, and select Open Class
Following is a list of codes that can appear in the grid:
|E||The student is enrolled in the class section.|
|F||The class section is full, based on either the target class size or room|
|M||The class section is full, based on either the maximum class size or room capacity.|
|C||The class section conflicts with another class the student is enrolled in somewhere in the cycle.|
|S||The class section conflicts with a scheduled class in a different session and school (if sessions occur on same dates).|
|+||More class sections of the course are available in the meeting time. The section that appears has the highest number of available seats.|
|N||More class sections of the course are available in the meeting time that do not conflict with the student's current classes, but the section that appears does conflict with another class. (N can appear only if E, C, and + also appear.)|
For more information on some helpful tools to use to edit student schedules review: Student Scheduling Tips and Tricks