When the current date does not fall within a the start date of the academic year (located within Configuration > Academic Year), the field will not output any information.
In query, the following fields are date-sensitive based on the Start of the Academic Year
- Homeroom teacher located under Bio 1
- Homeroom located under Bio 1
- Advisor located under Bio 1
In export, the following fields are date-sensitive based on the Start of the Academic Year
- Homeroom section
- Homeroom Teacher Section
- Advisor Section
When today's date is not within a current academic year, users can either output the information from the Student Progression section instead or adjust the Start date of the academic year.
Option 1: Adjust Start Date of Academic Year
- Click Configuation
- Click Academic years
- Open the preferred year
- Change the start date of the academic year to the preferred date
- Save and Close
Option 2: Output the Information from Student Progression Instead:
The student progression section is not date sensitive. Users only need to choose the preferred year.
- Create a Student query
- On the criteria tab, expand Student, Student Progression and double click Academic Year > Choose the preferred year
- User can output the School field from the student progression area if only interested in a specific Academic Year AND school
- On the Output tab, expand Student , Student Progression , Double click any preferred fields from that section.
- Run query to review results
*Note: If you are interested in a specific advisor or homeroom teacher, output the respective field on the criteria tab along with choosing the preferred faculty member.
- Create a Student Export
- Expand Student, Student Progression, Advisors, and double click Faculty Name.
- On the General tab, enter the preferred number of Student Progressions to export
- On the filters tab, filter on the preferred Academic year. Click okay
- Enter the preferred number of advisors to export. Click okay.
- Expand Student, Student Progression, Homeroom Teacher, and double click Faculty name or any other preferred name field
- Expand Homeroom teacher, double click Faculty Name
- Expand Homeroom, double click Room ID
- Include any additional fields based on preference
- Preview the export to review the results
- Export or save the report