In Registrar's Office 7, you can define a record for each school. For example, you can create different records for Lower School, Middle School, and Upper School. For each school, you define the appropriate cycle and timetable.

 

 

  1. Defining a cycle

    When you define a cycle, you define names for the days school meets and the order of the days, such as:
    • Mon, Tue, Wed, Thu, Fri
    • A, B, C, D4, D5, D6
    • Red, Blue
    • A, B, C, D, E
    • A, B
     

     

    1. From the Configuration page, click Registrar Setup.
    2. From the list on the left, select Cycles.
    3. Click New Cycle on the action bar.
    4. In the Cycle field, enter a name for the cycle.
    5. In the Day column, enter a designation for the day.
    6. In the Description column, enter a description of the day.
    7. In the Display Code column, enter a one-character code for display
      purposes, such as M, T, W, R, F. Enter a unique code for each day.

      Note: You must arrange the days chronologically. The program automatically assigns cycle days to dates in terms based on the associated cycle.
    8. Click OK.
     

     

  2. Defining a timetable

    When you define a timetable, you define the periods in each cycle day and when lunches occur. You associate each timetable with a cycle.

     

    1. From the Configuration page, click Registrar Setup.
    2. From the list on the left, select Timetables.
    3. Click New Timetable on the action bar.
    4. In the Timetable field, enter a name for the timetable.
    5. In the Description field, enter the timetable description.
    6. In the Cycle field, select the cycle days to associate with the timetable.
    7. On the Periods tab, you define the periods in each cycle day.

      Note: You can define the start time of one period to match the end time of the previous period (such as period 1 ends at 8:30 a.m. and period 2 starts at 8:30 a.m.). You cannot define overlapping period times (such as period 1 ends at 8:30 a.m. and period 2 starts at 8:15 a.m.).
    8. To require that all meeting times must match the start and end time of periods defined in the timetable, mark the Only allow class meetings to occur using periods checkbox.

      Note: This is an important decision. Once you save a timetable with the Only allow class meetings to occur using periods checkbox marked, you cannot unmark it. This impacts whether you can define overlapping meeting times on patterns. Review How to schedule overlapping meetings (BB219878).
    9. For the first cycle day that appears, define the applicable periods. In the Period column, select or enter the periods.
    10. Enter each period's start and end time in the appropriate columns.
    11. To save time after defining the periods for the first cycle day, click
      Synchronize Days on the action bar to repeat the same periods for the
      remaining cycle days.

      Note: You can edit the copied information.
    12. To review the timetable in a grid view, click Grid View on the action bar.
    13. To define lunch times, select the Lunch tab.
    14. In the Lunches will meet field, you can select "using entire periods" or "using parts of periods". Review How to schedule lunch for students (BB138392).
    15. In the Description column, enter a description of each lunch.
    16. If you selected "using entire periods" in the Lunches will meet field, enter
      the periods in the Period column. If you selected "using parts of periods" in the Lunches will meet field, enter the times in the Start Time and End Time columns.
    17. In the Grade Levels column, select grade levels to associate with each
      lunch. You can associate a grade level with more than one lunch.

      Note: If you leave the Grade Levels column blank for a lunch, all grade levels of the school can be scheduled for that lunch.
    18. Click Save and Close.