If you have multiple bank accounts using the same General Ledger cash account code, you will need to make some modifications to convert successfully. For example, with both Accounts Payable and Student Billing, your bank accounts might look similar to this:

 

 
Bank Account General Ledger Cash Account

(Fund-Account-Department)
Accounts Payable
 
Student Billing
 
First National Bank of A01-1000-0101-1000-08
First Federal Bank of B01-1000-0201-1001-08
First Local Bank of C01-1001-0401-1000-08


This example will not convert because the account code 1000 cannot be used for all three banks. Additionally, the account code 1001 cannot be used for both Banks B and C. To successfully convert your banks, you might decide to change the account codes as follows (changes to be made display in red):
 

 

 
Bank Account General Ledger Cash Account

(Fund-Account-Department)
Accounts Payable
 
Student Billing
 
First National Bank of A01-1000-0101-1000-08
First Federal Bank of B01-1001-0201-1001-08
First Local Bank of C01-1002-0401-1002-08



 To make these changes:

  1. If needed, add a new General Ledger cash account
  2. Open the first bank account in Accounting for Nonprofits
  3. Change the cash account:
    1. In Bank Accounts select File, Bank Information from the menu bar
    2. Select the Blackbaud Systems tab
    3. Highlight the program to change (e.g., Student Billing, Accounts Payable)
    4. Change the cash account by clicking the binoculars and searching for the account, or by typing in the account number
  4. Repeat each step above as needed

To combine multiple bank accounts into a single bank account after converting, refer to How to convert banks with the same GL Account number as the cash account.