1. Create the data file 
  2. Open Microsoft Word 2003 
  3. If "Insert Word Field" does not appear on your menu bar, select Tools, Letters and Mailings, Show Mail Merge Toolbar to have the mail merge toolbar display. 
  4. Select Tools, Letters and Mailings, Mail Merge from the menu bar
  5. Mark Letters and click Next 
  6. Mark whether you want to use the current document or start with an existing document and click Next 
  7. Mark use an existing list and click browse. Enter the file name 
  8. The Mail Merge Recipients screen opens. Click OK.
  9. Click Next
  10. Click More items to get a list of mail merge fields you can insert 
  11. Select a field and click Insert. To add additional fields, click More items and insert again. To insert conditional text, add an If-Then-Else
    field before proceeding.
  12. Click Next
  13. Preview your letters using the arrows to scroll forwards and backwards through recipients 
  14. Click Next
  15. Click Print or click Previous to go back and make changes