Note: When running a calculation for a marking column in Grades, if the marking column is part of the calculation, the program excludes it. For example, if a calculation includes Quarter 1, Quarter 2, and Semester 1, and you run the calculation for Semester 1, only Quarter 1 and Quarter 2 grades are included.

  1. In Configuration> click Registrar Setup.
  2. From the list on the left, select Course Average Calculations.
  3. Click New Course Average Calculation on the action bar.
  4. Enter the calculation name and description.

  5. In the Calculate using field, you can select Numeric grades or GPA equivalents. This determines what values the calculation uses to translate marking column grades.
    • If you select Numeric grades, the program uses only numeric grades and translates any non-numeric grades to numeric equivalents according to the translation table.
    • If you select GPA equivalents, the program translates numeric and letter grades to the GPA equivalent on the translation table for the selected GPA type. Select the GPA type in the GPA Type field.
  6. In the Divide by field, you can select Sum of the factors or Specific value. This determines the value to divide by when calculating the average.
    • If you select Sum of the factors, the factors of the marking columns are added together.
    • If you select Specific value, enter a number in the adjacent field.
  7. In the Marking Columns to Include grid, select each marking column to include in the calculation.
  8. In the Factor column for each row, enter the marking column's weight in the average. For example, you can assign a factor of 2.00 to 1st Semester and 2nd Semester, but assign a factor of 1.00 to 1st Semester Exam and 2nd Semester Exam.
  9. In the Terminate Calculation grid, you can instruct the program to stop calculating if a specified grade is encountered. For example, if the program encounters a blank grade (NG), it can assign the student a grade of NG instead of an average.
  10. In the Sample calculation field, the definition of the calculation appears for informational purposes only. For example, if you include Quarter 1 and Quarter 2 each with a factor of one and select to divide by the sum of factors, (QT1 + QT2)/2 appears.
  11. If both grade and numeric values are allowed for the course, in the Return result as field, select Grade or Numeric value. This determines how the program displays the marking column grade.
  12. To round results and define the number of decimal places to include, mark the Round result up at [ ] using a decimal precision of checkbox. In the first field, enter the number at which results are rounded. In the second field, enter the number of decimal places to display.
  13. For example, if you round up at 5 using a decimal precision of 2, 89.005 rounds to 89.01.
    Note: The italicized example on the screen changes as you change the rounding number and precision.
  14. To overwrite existing values with calculated values, mark the Overwrite existing entries checkbox.
  15. Click Save and Close.
  16. On the course records, assign the calculation to the appropriate marking columns (BB160244).
  17. Enter grades.
  18. Run the Course average calculation (BB714129).