Note : Before you proceed with the following instructions, back up the database. If your organization integrates multiple Blackbaud products, refer to the Additional Requirements section of the backup article.

  1. Important note: Do not run Create Classes in the current or a previous academic year unless no grades, skill ratings, or attendance entries exist for the year. Create Classes can delete all existing class sections (BB350222), which automatically deletes all grading and attendance information.
     
  2. How to run Create Classes:
     
    1. In Scheduling, under Class Scheduling Tasks, click Create classes.

      Note: You can also open the Create Classes screen from the Summary View of Edit Master Schedule (BB191330).
       

      Create Classes window 

    2. Select the Academic year and Session.
    3. To use the target number of classes specified on the course record, select Target number of classes In the Create classes using field.

      Note: If you select Target number of classes, proceed to step 5.
    4. To calculate the number of classes based on the total number of course requests, target class sizes, and existing number of classes, select Calculated number of classes. If the calculated number of classes is out of the range specified on the course record, the next fields determine how many classes are created:
      • In the If calculated classes is lower than minimum field, select Do not create classes, Create calculated number of classes, Create minimum number of classes, or Create target number of classes.
      • In the If calculated classes is higher than maximum field, select Do not create classes, Create calculated number of classes, Create maximum number of classes, or Create target number of classes.
    5. In the Courses without requests field, designate how the program handles courses without requests:
      • Do not create classes
      • Create minimum number of classes
      • Create target number of classes
    6. To clear any classes already created, mark the Clear existing classes checkbox. If classes exist that you do not clear, the program subtracts the current class number from the total number of classes needed.
    7. If you select Calculated number of classes in the Create classes using field, you can designate whether or not to include Any Term requests in the calculations. To include Any Term requests, mark Include Any Term requests in calculation.
    8. In the filters grid, filter on the Schools, Courses, and Terms to include.
    9. In the Printer field, select a printer on which to preview and control reports, and select the orientation of the report.
    10. Before creating classes, click Preview Results to preview a report of the classes that will be created.
    11. When you are ready to create classes, click Create Now.
    12. When processing is complete, a finish screen appears. You can view the number of courses processed, the number of courses with classes created, the number of classes created, and the elapsed time. You can also print a control report from the finish screen.
     

    Note: Before creating classes, confirm (1) you have saved a clearly named copy of the scheduling scenario, (2) you have a recent, tested backup of the database that includes this copy of the scheduling scenario, and (3) the selected school, academic year, and session are correct.