Note: Before you proceed with the following instructions, back up the database. If your organization integrates multiple Blackbaud products, refer to the Additional Requirements section of the backup solution.

 
  1. Identify faculty with scheduling restrictions set for the academic year/session by creating a faculty/staff query in Query
    1. Filter by the appropriate school, academic year, and session
    2. Expand the Restrictions 2 category and select Availability
    3. Select the operator equals
    4. In the Value field, select Not available for scheduling during these days and times
    5. Include the faculty/staff Full name in the Output

      Note: To list each faculty member's scheduling restrictions so you can re-define them at a later time, include the following fields in the Output:

      • Availability
      • Restrict availability by
      • Cycle day
      • Unavailable period
      • Unavailable from time
      • Unavailable to time
      • All cycle days used?

       


     

     

  2. Open the query of faculty members in Records, Faculty/Staff
    1. In Records, Faculty/Staff, select Tools, Options from the menu bar
    2. In the Display this tab when a record is opened field, select Restrictions 2
    3. Click OK
    4. On the Records - Faculty/Staff page, click Open a Faculty/Staff member
    5. On the Open screen, in the Search using query field, select the faculty/staff query created above
    6. Click Find Now
    7. Double-click the first faculty record that appears in the grid to open it


     

     

  3. Delete the appropriate academic year/session record from each faculty record
    1. On the Restrictions 2 tab of the faculty record, select the appropriate school, academic year, and session filters
    2. In the This faculty/staff member is field, select Always available for scheduling
    3. Select File, Save from the menu bar
    4. Click the right arrow on the action bar to access the next faculty record in the query
    5. Repeat the steps to remove the academic year/session scheduling restrictions and save the faculty record
    6. Repeat for each record in the query