Chart validation is designed to help you check the accuracy of your customized Visual Chart Organizer (VCO). The validation process checks for:

  • Duplicate accounts  
  • Omitted accounts  

However, the existence of duplicate accounts or omitted accounts does not necessarily mean that your chart will produce incorrect reports.

Duplicate Accounts:

For example, you can define two detail lines for your revenues, specifying the same account codes, but selecting different projects.

Visual Chart Organizer - Design View screen

When validating this chart, your report will show multiple duplicate accounts; however, if your projects do not overlap, your report will still total correctly.

Omitted Accounts:

You might also define your chart to omit accounts that are invalid, have no balance, and have been marked as inactive. When validating this chart, your report will show multiple omitted accounts; however, if you have only omitted accounts that have no balance for the reporting periods, your report will still total correctly.

Validating Your Chart:

If you use advanced filters to duplicate accounts or decide to omit accounts and find that your report no longer totals correctly, run the report with a default template. If the default template totals correctly, it indicates an error in your custom chart. Select each detail line on your chart and review the Account Detail Definition tab for items that have been omitted or duplicated (e.g., funds, accounts, account codes, departments, projects, project attributes, or transaction codes).

For steps to validate your chart, refer to How to validate a VCO chart template.

For more information on Duplicate accounts on the Chart Validation report, refer to Chart Validation report shows many duplicate accounts.