1. Using Export, create a file of email addresses (select Contact Number)
  2. Open the file and highlight the email addresses
  3. Copy and paste them into the To or BCC lines of your email message
    • Use the To line if you want each recipient to view other recipients' email addresses.
    • Use the BCC (blind carbon copy) line to prevent a recipient from viewing other recipients' email addresses.
  4. In Microsoft Outlook or Outlook Express, press Alt+K to automatically format the email addresses and separate them with a semicolon.

Microsoft Word using a mail merge

  1. Use Export to export the email addresses (select Contact Number) and any additional fields you want to include in your email. Select the Microsoft Word Merge File format, and mark the Include Header Record checkbox.
  2. Open Microsoft Word, and select Tools, Mail Merge from the menu bar. Follow the steps for creating a form letter mail merge document. You do not need to include the email address itself in the letter.
  3. When you finish the letter, select Tools, Mail Merge from the menu bar, and click Merge.
  4. Select Electronic Mail from the Merge To selection list, and click Setup to identify the field in your data file that contains the email address.

    Merge to an Email

  5. In the Data field with Mail/Fax address selection list, select the email address field name from the data file (Num is the email address field name in version 6). Enter the subject of your email in the Mail message subject line.

    Select the email address data field

  6. To send the merged document as a separate Word document attached to an email message, which preserves the merged document's formatting, mark the Send document as an attachment checkbox. If you do not mark the Send document as an attachment checkbox, Microsoft Word inserts the text of the merged document into an email message that is sent to each recipient; only the recipient's name appears in the To line.