Each security user record includes the Student Security and Applicant Security tabs so you can restrict rights to records on an individual basis.

To edit a user record, click Set up system security on the Administration page. Select the name in the list of Users on the left, and click Open on the action bar. 

Student Security tab 

  1. On the Student Security tab, in the Student access field, you can select Allow access to all Students, Allow access to selected Students, Prevent access to selected Students, or Prevent access to all Students. If you allow or prevent
    access to selected students, you must mark Query or Selected.

    • If you mark Query, the Query name field appears. Enter a query name or click the binoculars to select a query.
       
    • If you mark Selected, enter each student name in the Student column.
     
  2. Click Save on the action bar.

Applicant Security tab 

  1. On the Applicant Security tab, in the Applicant access field, you can select Allow access to all Applicants, Allow access to selected Applicants, Prevent access to selected Applicants, or Prevent access to all Applicants. If you allow or prevent access to selected applicants, you must mark Query or Selected.

    • If you mark Query, the Query name field appears. Enter a query name or click the binoculars to select a query.
       
    • If you mark Selected, enter each applicant name in the Applicant column.
     
  2. Click Save on the action bar.