Potential Student Schedules provides a list of students and their potential schedules based on course requests and/or enrollment 

Note: The Walk-in Scheduler is an interactive version of the Potential Student Schedules report

  1. Codes that appear in the report

     

    EThe student is enrolled in the class section.
    FThe class section is full, based on either the target class size or room
    capacity.
    MThe class section is full, based on either the maximum class size or room capacity.
    CThe class section conflicts with another class the student is enrolled in somewhere in the cycle.
    SThe class section conflicts with a scheduled class in a different session and school (if sessions occur on same dates).
    +More class sections of the course are available in the meeting time. The section that appears has the highest number of available seats.
    NMore class sections of the course are available in the meeting time that do not conflict with the student's current classes, but the section that appears does conflict with another class. (N can appear only if E, C, and + also appear.)
  2. An example of the report

    example of the report
     

    The report above shows the following:

    Period 1

    • The student is enrolled in section 1 of Science Gr. 6 in period 1 on day 1-A, and section 1 of Science Gr. 6 is full based on maximum class size or room capacity
    • Section 1 of Humanities Gr. 6 is full based on maximum class size or room capacity, it conflicts with the enrollment in section 1 of Science Gr. 6, and more class sections of Humanities Gr. 6 are available in period 1
    • Section 1 of Mathematics Gr. 6 conflicts with the enrollment in section 1 of Science Gr. 6
     

    Period 2

    • The student is enrolled in section 2 of Mathematics Gr. 6 in period 2 on day 1-A
    • Section 2 of Science Gr. 6 is full based on maximum class size or room capacity and conflicts with the enrollment in section 2 of Mathematics Gr. 6 
       

    Period 3

    • The student is enrolled in section 4 of Humanities Gr. 6 in period 3 on day 1-A, section 4 of Humanities Gr. 6 is full based on maximum class size or room capacity, and more class sections of Humanities Gr. 6 are available in period 3
    • Section 3 of Mathematics Gr. 6 conflicts with the enrollment in section 4 of Humanities Gr. 6
    • Section 3 of Science Gr. 6 is full based on maximum class size or room capacity and conflicts with the enrollment in section 4 of Humanities Gr. 6
       
  3. Running the Potential Student Schedules report
     
    1. On the Reports page, click Request Reports.
    2. From the list on the left, select Potential Student Schedules.
    3. To create a new parameter form, click New on the action bar. To open an existing form, select the form in the grid on the right, and click Open.
    4. On the General tab, select the school, academic year, session, and start terms to include.
    5. You can mark the Print one student per page checkbox.
    6. In the Display course as field, select Course Name, Course ID, Course Name - Course ID, or Course ID - Course Name.
    7. You can mark the Create an output query of students checkbox. This query is available for use in other areas of the program.
    8. In the Report orientation field, select Portrait or Landscape.
    9. Select the Meetings tab.

      Meetings tab

    10. In the Group time by field, you can select Block, Interval, or Period.
      • If you select Block, you can select the patterns and blocks to include.
      • If you select Interval, you can select the days and times to include in the report.
      • If you select Period, you can select the days and periods to include in the report.
    11. You can mark the Show only columns that have first meetings checkbox. For example, mark this checkbox to condense a report that includes classes that meet at the same time each day or each cycle day.
    12. You can mark the Include enrolled classes with no meeting times checkbox
    13. Select the Filters tab to further define the students included in the report. You can filter by student name, status, grade level, and/or attributes.
    14. Select the Format tab to define the look of the report. For example, in the Headings section, you can select to print the page number and report date in the header. In the Sort/Break section, you can select grade level descending as the primary sort with student name ascending as the secondary sort.