In version 7 for reconciliation purposes everything will post in detail.

Invoice

DRA/R (It is required to define a system default A/R account on the Default tab in Configuration. Also, a default A/R account can be defined on each product record in Configuration. For posting, the program will work its way from the specific to the general, meaning it will check to see if an A/R account is defined on the product record first. If one is not, the appropriate A/R account defined on the Default tab will be used instead.
CRGL Account defined for Line Item

 

  • Posting date defined on Invoice (used when documents are posted in detail). 
  • Journal Reference pulled from Configuration (Document default) or user enters custom reference. 


Debit Memo/Charge

DRA/R (A/R account will follow the fund corresponding with the associated revenue account unless there is not one for the specified fund on the Default tab in Configuration, in which case the system default A/R account will be used.)
CRGL Account defined on GL Distribution tab of Debit Memo

 

  • Posting date defined on Debit Memo (used when documents are posted in detail).
  • Journal Reference pulled from Configuration (Document default) or user enters custom reference.


Payment

DRCash -- defined on the Bank record
CRUnapplied Payment Account-- defined in Configuration

 

  • Posting date defined on Payment. Defaults from Post Date on Deposit. 
  • Journal Reference pulled from Configuration (Cash default) or user enters custom reference. 


Payment Applied

DRSuspense Account
CRA/R Account associated with the invoice

 

  • Posting date defaults to the system date (Day of Application). 
  • Journal Reference pulled from Configuration (Document default) or user enters custom reference.

 
Credit Memo/Credit

DRGL Account defined on GL Distribution tab of Credit Memo
CRA/R Summary Account

 

  • Posting date defined on Credit Memo (used when documents are posted in detail). 
  • Journal Reference pulled from Configuration (Document default) or user enters custom reference.


Credit Memo/Credit Applied

DRA/R Summary Account
CRA/R account associated with the invoice

 

  • Posting date defaults to the system date (Day of Application). 
  • Journal Reference pulled from Configuration (Document default) or user enters custom reference.


Sales Return

DRGL Account defined on GL Distribution tab of the Sales Return
CRSuspense Account defined on the Bank record.

 

  • Posting date defined on the sales return (used when documents are posted in detail). 
  • Journal Reference pulled from Configuration (Document default) or user enters custom reference.


Sales Return Applied

DRSuspense Account
CRA/R Account associated with the invoice

 

  • Posting date defaults to the system date (Day of Application). 
  • Journal Reference pulled from Configuration (Document default) or user enters custom reference.


Sales Tax

DRA/R (Bank record)
CRSales Tax (Configuration)

 

  • Posting date defined on invoice (used when documents are posted in detail).  
  • Journal Reference pulled from Configuration (Document default) or user enters custom reference. Sales tax posts as an invoice transaction (as far as the document type under which it is classified).
  • Sales Tax liability account defined on Sales tax in Configuration. 


Finance Charge

DRA/R (A/R account will follow the fund corresponding with the associated revenue account unless there is not one for the specified fund on the Default tab in Configuration, in which case the system default A/R account will be used.)
CRFinance Charge GL Account defined on Finance Charge parameter screen

 

  • Posting date defined on Finance Charge parameter screen (used when documents are posted in detail). 
  • Journal Reference pulled from Configuration (Document default) or user enters custom reference. Finance charge posts as a debit memo transaction (as far as the document type under which it is classified).


Discount

DRDiscounts Taken (Bank record)
CRA/R (Bank record)

 

  • Posting date defined on invoice (used when documents are posted in detail). 
  • Journal Reference pulled from Configuration (Document default) or user enters custom reference. A discount posts as a credit memo transaction (as far as the document type under which it is classified).


Refund with a check created through Accounts Payable

DRAR summary account
CRGL Account defined on GL Distribution tab of the Refund

 

DRGL Account defined on GL Distribution tab of the Refund
CRCash Account

 

  • Posting date defined on the Refund. 
  • Journal Reference pulled from Configuration (Document default) or user enters custom reference. 

 

In version 6 the Cash, Suspense, and Discounts Taken General Ledger accounts are defined on the Blackbaud Systems tab of Bank Accounts. Unlike Accounts Payable, once a transaction is posted in Accounts Receivable, it cannot be deleted.

You can choose to post Cash, Revenue, Receivables, Suspense, and Applications in detail or summary. If you post in summary, you can summarize by fiscal period or post date. When posting cash, you can also summarize by deposit. If you summarize by fiscal period, the posting date will be the last day of the month for the period in which transactions are being posted. Conversely, if you summarize by post date, all transactions with the same account number and post date will be summarized together. The journal reference for postings in detail can be a custom reference or the one defined on the General Ledger tab in Configuration.