In version 7 for reconciliation purposes everything will post in detail.
Invoice
| DR | A/R (It is required to define a system default A/R account on the Default tab in Configuration. Also, a default A/R account can be defined on each product record in Configuration. For posting, the program will work its way from the specific to the general, meaning it will check to see if an A/R account is defined on the product record first. If one is not, the appropriate A/R account defined on the Default tab will be used instead. |
| CR | GL Account defined for Line Item |
- Posting date defined on Invoice (used when documents are posted in detail).
- Journal Reference pulled from Configuration (Document default) or user enters custom reference.
Debit Memo/Charge
| DR | A/R (A/R account will follow the fund corresponding with the associated revenue account unless there is not one for the specified fund on the Default tab in Configuration, in which case the system default A/R account will be used.) |
| CR | GL Account defined on GL Distribution tab of Debit Memo |
- Posting date defined on Debit Memo (used when documents are posted in detail).
- Journal Reference pulled from Configuration (Document default) or user enters custom reference.
Payment
| DR | Cash -- defined on the Bank record |
| CR | Unapplied Payment Account-- defined in Configuration |
- Posting date defined on Payment. Defaults from Post Date on Deposit.
- Journal Reference pulled from Configuration (Cash default) or user enters custom reference.
Payment Applied
| DR | Suspense Account |
| CR | A/R Account associated with the invoice |
- Posting date defaults to the system date (Day of Application).
- Journal Reference pulled from Configuration (Document default) or user enters custom reference.
Credit Memo/Credit
| DR | GL Account defined on GL Distribution tab of Credit Memo |
| CR | A/R Summary Account |
- Posting date defined on Credit Memo (used when documents are posted in detail).
- Journal Reference pulled from Configuration (Document default) or user enters custom reference.
Credit Memo/Credit Applied
| DR | A/R Summary Account |
| CR | A/R account associated with the invoice |
- Posting date defaults to the system date (Day of Application).
- Journal Reference pulled from Configuration (Document default) or user enters custom reference.
Sales Return
| DR | GL Account defined on GL Distribution tab of the Sales Return |
| CR | Suspense Account defined on the Bank record. |
- Posting date defined on the sales return (used when documents are posted in detail).
- Journal Reference pulled from Configuration (Document default) or user enters custom reference.
Sales Return Applied
| DR | Suspense Account |
| CR | A/R Account associated with the invoice |
- Posting date defaults to the system date (Day of Application).
- Journal Reference pulled from Configuration (Document default) or user enters custom reference.
Sales Tax
| DR | A/R (Bank record) |
| CR | Sales Tax (Configuration) |
- Posting date defined on invoice (used when documents are posted in detail).
- Journal Reference pulled from Configuration (Document default) or user enters custom reference. Sales tax posts as an invoice transaction (as far as the document type under which it is classified).
- Sales Tax liability account defined on Sales tax in Configuration.
Finance Charge
| DR | A/R (A/R account will follow the fund corresponding with the associated revenue account unless there is not one for the specified fund on the Default tab in Configuration, in which case the system default A/R account will be used.) |
| CR | Finance Charge GL Account defined on Finance Charge parameter screen |
- Posting date defined on Finance Charge parameter screen (used when documents are posted in detail).
- Journal Reference pulled from Configuration (Document default) or user enters custom reference. Finance charge posts as a debit memo transaction (as far as the document type under which it is classified).
Discount
| DR | Discounts Taken (Bank record) |
| CR | A/R (Bank record) |
- Posting date defined on invoice (used when documents are posted in detail).
- Journal Reference pulled from Configuration (Document default) or user enters custom reference. A discount posts as a credit memo transaction (as far as the document type under which it is classified).
Refund with a check created through Accounts Payable
| DR | AR summary account |
| CR | GL Account defined on GL Distribution tab of the Refund |
| DR | GL Account defined on GL Distribution tab of the Refund |
| CR | Cash Account |
- Posting date defined on the Refund.
- Journal Reference pulled from Configuration (Document default) or user enters custom reference.
In version 6 the Cash, Suspense, and Discounts Taken General Ledger accounts are defined on the Blackbaud Systems tab of Bank Accounts. Unlike Accounts Payable, once a transaction is posted in Accounts Receivable, it cannot be deleted.
You can choose to post Cash, Revenue, Receivables, Suspense, and Applications in detail or summary. If you post in summary, you can summarize by fiscal period or post date. When posting cash, you can also summarize by deposit. If you summarize by fiscal period, the posting date will be the last day of the month for the period in which transactions are being posted. Conversely, if you summarize by post date, all transactions with the same account number and post date will be summarized together. The journal reference for postings in detail can be a custom reference or the one defined on the General Ledger tab in Configuration.
