If using FAWeb version 7.83 or higher:
  1. In Faculty Access for the Web, select Create a new email from the Email menu.
  2. On the General tab, select the appropriate academic year and session.  
  3. In the Send email to field, select Students, Student Relationships, or Both.
  4. If you are a teacher and an advisor, the Create email for field appears. Mark Students in classes or Advisees. 
  5. Select the Classes tab and choose All or Selected.
    Note: This tab will be grayed out if choosing to send email to advisees or their relations.
  6. Select the Students tab and choose All or Selected.
  7. On the Compose tab, enter your email address and the email's subject line. This is the email address that replies will be sent to.
  8. In the Email type field, define the email address type to use (such as Email Business or Email Home).  If you do not select a type, the program sends the email to the first email address on the primary address record. 
  9. Mark the Send as text only checkbox if most recipients cannot accept HTML emails 
  10. In the email box, write and format the text 
    Notes:
    • As with a word processor, you can select the font type, font size, and formatting options for the email text. For example, you can bold, italicize, center, and underline text. 
    • To confirm the text does not contain spelling errors, click the Spell Check button 
    • To start a new line in the text, press Enter or Shift + Enter 
    • To include links to websites or email addresses, type the applicable prefix, such as http://, https://, or mailto://.
  11. To include merge fields in the email, select from the Available Fields list on the left. For example, you can include relation primary salutation and student first name.
    Note: If a selected merge field is blank on a record, the email will include a blank space where the field should be inserted. Select only fields you know are consistently populated in your database.  
  12. Click Save and then Submit

If using FAWeb version 7.82 or lower: 
  1. In Faculty Access for the Web, click Email on the navigation bar
  2. From the list on the left, select Create New Email 
  3. On the General tab, select the appropriate academic year and session.
  4. If you teach in multiple schools, also select the appropriate school.
  5. In the Send email to field, select Students, Student Relationships, or Both.
    Note: If you are a teacher and an advisor, the Create email for field appears. Mark Students in classes or Advisees.
  6. If sending email to students or relations, select the Classes tab and mark the checkbox for each class to include. All classes are automatically included for advisees.
  7. Select the Students tab and mark the checkbox for each student to include.
  8. On the Compose tab, enter your email address and the email's subject line.
  9. In the Email type field, define the email address type to use (such as Email Business or Email Home).  If you do not select a type, the program sends the email to the first email address on the primary address record.
  10. Mark the Send as text only checkbox if most recipients cannot accept HTML emails
  11. In the email box, write and format the text
    Notes:
    • As with a word processor, you can select the font type, font size, and formatting options for the email text. For example, you can bold, italicize, center, and underline text.
    • To confirm the text does not contain spelling errors, click the Spell Check button
    • To start a new line in the text, press Enter or Shift + Enter
    • To include links to websites or email addresses, type the applicable prefix, such as http://, https://, or mailto://
  12. To include merge fields in the email, select from the Available Fields list on the left. For example, you can include relation primary salutation and student first name
    Note: If a selected merge field is blank on a record, the email will include a blank space where the field should be inserted. Select only fields you know are consistently populated in your database
  13. Click Save and then Submit