You can have an invoice post to expense accounts over multiple future periods using one of these methods:

  1. Enter one invoice with a current post date to a deferred account (such as a Prepaid Insurance, Prepaid Rent, etc.)
  2. Create a journal entry [ Version 7 ]. The journal entry should reverse the deferred account over time and expense the original invoice amount.

    For example, An invoice was created on 4/1 for $2400 for one year of Prepaid insurance. The expense should be recorded on 6/30/2006, 9/30/2006, 12/31/2006, and 3/31/2007. The journal entry would be:

     

     
    Account Debit/Credit Amount Post Date
    Insurance Expense

    Prepaid Insurance
    Debit

    Credit
    $600

    $600
    6/30/2006

    6/30/2006
    Insurance Expense

    Prepaid Insurance
    Debit

    Credit
    $600

    $600
    9/30/2006

    9/30/2006
    Insurance Expense

    Prepaid Insurance
    Debit

    Credit
    $600

    $600
    12/31/2007

    12/31/2007
    Insurance Expense

    Prepaid Insurance
    Debit

    Credit
    $600

    $600
    3/31/2006

    3/31/2006

     

    OR
    1. Enter multiple invoices one for each period for which you want to post
    2. For each invoice, define a separate post date in the future (e.g., 6/30/2006, 9/30/2006, 12/31/2006, and 3/31/2007)
       
      Note: Entering invoices with future post dates is generally not recommended, because the different periods for invoice date, post date, and check date can result in reconciliation issues.