How to globally Inactivate Courses (includes sample file)

Using Import Records, we can mark multiple courses as "no longer offered" at one time.

    Note : Before you proceed with the following instructions, back up the database. If your organization integrates multiple Blackbaud products, refer to the Additional Requirements section of the backup article. Carefully read all of the instructions listed below before proceeding. If you are new to importing, also refer to How to import - the basics of importing (BB135422). 

    1. Create a data file or use an existing file.
    2. View a sample data file (courseattributes.csv), which updates the Textbook attribute on the course Spanish 201 and adds a new attribute to the course in the sample database. You may need to widen the columns to view all of the information in a column. The sample file was tested in version 7.60.250. Other versions may vary slightly in the available fields.

    You can save the file in any delimited format or in fixed length. However, the sample data file is in CSV format

    1. Include the following fields in your import data file (for a sample file, which includes all of these fields, refer to step 1 above). The fields in bold are required by The Education Edge.
      • Headers*
        Course Import IDCourse is Inactive, Course ID, Course Description
        * Although headers are not required in The Education Edge, we recommend using them. Otherwise, you must manually map the fields in the data file to the corresponding fields in The Education Edge.

        In Excel, use Text as the column type for any field with leading zeroes. Otherwise, Excel drops the leading zeros.
      1. Import the data file using the following parameters:
        • Import Type: Course 
        • What do you want to do? Update existing records 
        • Options 
        • What file do you want to import? Browse to the import file and use the Import ID to match records in the import file with existing records 
        • What is the format of this import file? Delimited - Characters separate the fields
        • Field Separators and Text Qualifiers: Comma, Quotation 
        • Import Field Names: Field names are on the first line of the import file 
        • Sample Import Format: Verify the first few rows of the import file

    2. General Tab:File Layout Tab:
      Fields Tab:
      In the Import Fields frame, verify that all rows in the Field to Import column are correctly mapped to the corresponding field in the Education Edge Field column.

      Options/Summary Tab:
      We recommend marking all available checkboxes. At the very least, mark the Create control report option.
    course is no longer offered.CSV

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