To have the participant numbers in the query, report, and export match the numbers on the event record:

1. Create a separate guest record for each guest:
  • Enter a guest name if known.
  • If a guest is unknown, create a consistent place holder guest record, such as entering "Guest of" in the first name field and the registrant's last name or organization name in the last name.
  • For multiple unknown guests, insert a number to create unique records, such as entering "Guest 1 of" in the first name field and registrant's last name or organization name in the last name. Then "Guest 2 of" in the first name field of the next record and repeating the same Registrant's last name/organization name in the last name and so on.
  • Creating or not creating a participant record for the guest will not affect the event numbers. 
2. Leave the Total Number of Guests at 1 for each guest record.