Note : Before you proceed with the following instructions, back up the database. If your organization integrates multiple Blackbaud products, refer to the Additional Requirements section of the backup article.

You can edit cycles for an academic year that already has scheduling information. You can also edit timetables (BB201338) and patterns (BB139425).

  1. Important notes:
    • You cannot edit a cycle for an academic year in which attendance exists
    • If you change a cycle to add a cycle day, you must edit course, faculty, and room restrictions accordingly. Also edit the associated timetable (BB201338) and patterns (BB139425) accordingly.
    • After you save changes to the cycle, all the information for the academic year points to the copied versions (i.e. Monday-Friday1). If necessary, you can change the name of the copied cycle.
    • You may need to exit and log back into the system for the change to display correctly
       
  2. How to edit a cycle:
    1. In Configuration, click Registrar Setup, and select Cycles from the list on the left
    2. Select the cycle to edit and click Open on the action bar
    3. Make the edits and click OK
    4. A message appears letting you know the cycle is already in use and that saving the changes will update any information using the cycle. To save the changes, click Yes.
    5. On the Update Setup Process screen, select the academic years to which the changes apply. All academic years associated with the cycle that do not have attendance entries are included by default. To exclude an academic year from the changes, unmark the checkbox in the Include? column.

      Update Setup Process screen

      Note: To avoid making unnecessary changes to your historical schedules, select only the years needing the new cycle for scheduling reasons.

    6. Click OK.
    7. A screen appears asking you to confirm the changes to make. Click OK. Note: The process can take several minutes, depending on the number of years to which you are applying the changes
    8. When completed, the number 1 appears after the name in the Cycle field on the open cycle record. You can edit the name.

      Cycle field

      The cycle name can be a maximum of 60 alphanumeric characters. If the Cycle field previously contained the maximum number of characters, the program replaces the last character with the number 1.

      Note: Your database now includes the original cycle (i.e. Standard Cycle - M-F) and the updated cycle (i.e. Standard Cycle - M-F1). The program uses the updated cycle for the academic years you selected.