Before defining diplomas in Registrar Setup in Configuration, we recommend you plan out what you will enter into the program

  • List Requirements
    List each diploma's requirements. We recommend you create a chart with
    headings for Requirement Name, Credits Needed, and Courses to Satisfy It.
    • Requirement Name: When naming a requirement, it may just be the course name if the requirement consists of just that course. Or the requirement may have a more general name if it consists of more than one course.
      Note: Requirement names are important so they are clear to the people reviewing student progress
    • Credits Needed: For most requirements, there will be a specific number of credits, but for some you may create a range of credits. For example, you may
      want to create a range in your General Elective requirement if you allow
      students to exempt out of other requirements but they need to be able to earn
      those credits within their General Electives instead. Also, consider the minimum number of credits needed to earn the diploma.
    • Courses to Satisfy It: When you specify courses to satisfy requirements in the program, you can either specify courses by selecting a department and/or course type of the courses to include, or by entering specific courses

      Note: When determining which courses can satisfy a requirement, consider your school policies about how transfer courses are handled and policies about how not earning full credit is handled. For example, if transfer courses do not count as much as courses taken in-house, you need to make sure these transfer
      courses are included in the requirements so their credit can be received and
      you need to make sure that the student can complete the required credits with
      in-house courses.
  • Group Requirements: After you have completed your charts, look over the requirements in each to
    determine how want to group requirements within each diploma. You can define
    types to group requirements. For example, you may group requirements into
    Language Arts, Mathematics, etc. We recommend you use your course catalog as
    a guideline for how to group requirements.
  • Determine Can Satisfy Setting for Each Requirement:
    For each requirement, you must indicate whether the course can satisfy any
    requirement, only that requirement, only requirements within the degree, or only
    requirements outside the degree.
  • Determine Processing Order for Each Requirement:
    Determine the order in which requirements are processed within each diploma.
    This is the order the program uses to determine which requirement a course
    should fulfill for a student when a course can fulfill more than one requirement.
    You must enter a number on each requirement record: enter 1 as the priority
    order for the requirement to fulfill first, 2 for the requirement to fulfill second,
  • Determine Valid Dates: Consider whether you will be reviewing requirements and creating new diploma records for each academic year, or only modifying these records as needed. This affects how you use the valid date ranges on diploma records. For example, for a major:
    • If you review and edit requirements each academic year, you can enter the dates of the academic year as the valid dates for the major. By creating a copy of your requirements each year, your requirements are managed like a catalog.
    • If you generate new requirements only as changes are needed, you can enter the applicable date ranges for each diploma. For example, for the 2008-2009
      academic year, you do not require students earning a College Prep diploma to
      take Advanced Placement courses. Then on May 15, 2009, you decide to
      require two Advanced Placement courses. You do not want students already
      associated with the diploma to be affected by this change, but you do want students subsequently associated with the diploma to have the new
      requirements. So in this case you would create two different College Prep
      diploma records, one with no start date with a finish date of May 15, 2009, and
      one with a start date of May 16, 2009 with no end date.