Note : Before you proceed with the following instructions, back up the database. If your organization integrates multiple Blackbaud products, refer to the Additional Requirements section of the backup article. 

Prior to importing, we suggest marking Validate Now on the General tab.: Validating the data will not import the information in the system. This is a test run of the import.


  1. Create a data file or use an existing file.
    1. View a sample data file (Applicants.csv) which adds applicant, Art Vandelay, in the sample database. You may need to widen the columns to view all of the information in a column. The sample file was tested in version 7.61. Other versions may vary slightly in the available fields.
    2. You can save the file in any delimited format or in fixed length. However, the sample data file is in CSV format (BB11254).
    3. *Although headers are not required in The Education Edge, we recommend using them. Otherwise, you must manually map the fields in the data file to the corresponding fields in The Education Edge. You can save the file in any delimited format or in fixed length. However, the example and the sample data file are in CSV format.


  1. Verify the file has following required fields (any additional fields can be included in the import as well):
    1.  Applicant ID, Biographical Information Last Name, Applications School apply, Applications Current status
      • Note:  When importing new applicants, include an Applicant Import ID column, but leave the value for each row blank.
      • The Applicant ID can be left blank as well. If users have their business rule created to generate Applicant ID automatically, the system will create one automatically.
      • If users have an exact Applicant ID or formatting, it can be entered into the excel sheet instead of leaving the column blank.
      • If address information will be included in the import, user must include a column for Address Import ID. The column will be blank and placed before each Address.
  2. In Administration > click Import. 
  3. Click Applicant (located below Applicant) > Click New.
  4. Mark Import New records on the General tab.
  5. Browse to the CSV file in the Import file field
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  1. Select the File Layout tab and and select the Import File does not contain field names option ONLY if your import file does not have header. If your Import File contains the field names, mark Fields names are on the first line of the import file. 
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  1. Select the Fields tab and map the fields 
  • Note: Extensions will be used in this import if the field can be imported multiple times.
  1. Save the import parameters.
  2. Click Validate now (if we marked Validate data only on the general tab) or Import Now


Additional Notes:

  • The screenshot has multiple fields included in addition to the required fields. It includes the students Enrollment information, Attributes, Multiple Addresses and Contact Info, and a Relationship.
  • For an import with a lot of field's validating and/or testing the import with one record would be recommended.
  • The Address Import ID is required if importing address/contact information. It will be a blank column.
  • When mapping the address/contact info, the extensions would be similar to the screenshot below but the numbers may be different.

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