Carefully read all of the instructions listed below before proceeding. If you are new to importing, also refer to How to import - the basics of importing (BB73785).
- Create a data file or use an existing file.
View a sample data file (SBcredit.csv), which adds new credits to individual/organization/students records and updates existing credits in the sample database. You may need to widen the columns to view all of the information in a column. The sample file was tested in version 7.70.638. Other versions may vary slightly in the available fields.
You can save the file in any delimited format or in fixed length. However, the sample data file is in CSV format.
- Include the following fields in your import data file (for a sample file, which includes all of these fields, refer to step 1 above). The fields in bold italics are required by The Financial Edge. The fields in italics are conditionally required. Refer to the notes below the list of fields for additional information. If necessary, include other fields in the data file that are available for this import type.
Record Import ID, Credit Import ID, Transaction date, Category, Product and Billing Item "Item ID," Amount, Post date, Credit Distribution amount, Distribution credit number, Record name, Post status, Post date
* Although headers are not required in The Financial Edge, we recommend using them. Otherwise, you must manually map the fields in the data file to the corresponding fields in The Financial Edge.
Note: Credit Import ID is required to update existing credit. When importing new credit the column can be present in the import file and can be left blank.
In Excel, use Text as the column type for any field with leading zeroes. Otherwise, Excel drops the leading zeros.
- General Tab:
- Import Type: Credit
- What do you want to do? Import New or Update existing records
- Options Import records not found as new records
- What file do you want to import? Browse to the import file and use Record Import ID to match records in the import file with existing records
- What is the format of this import file? Delimited Characters separate the fields
- File Layout:
- Field Separators and Text Qualifiers: Comma, Quotation
- Import Field Names: Field names are on the first line of the import file
- Sample Import Format: Verify the first few rows of the import file
- Fields Tab:
- In the Import Fields frame, verify that all rows in the Field to Import column are correctly mapped to the corresponding field in the Financial Edge Field column. If not, manually map them.
- Options/Summary Tab:
- We recommend marking all available checkboxes. At the very least, mark the Create control report option.
- Click Import Now
For more information, refer to How to import into The Financial Edge - The Basics of Importing (BB73785).