• In Allocation Management, click Allocations.
    • Click New Direct Allocation
    • Enter appropriate information on the General tab
      1. Allocation type - Direct Allocation
      2. Status - Active (or Inactive to prevent use of the allocation)
      3. Allocation pool - Select the appropriate pool
      4. Source method - defaults from the Allocation pool and cannot be changed
      5. Destination method
        • Select <Use the source method> to use the same method defined as the basis for the selected allocation pool
        • Select By Percentage to enter various accounts for specified percentages
        • Select By Units to enter various accounts for specified units
        • Select Re-allocate to adjust information that is already a part of your database. If this is selected, you must select the characteristic that will be re-allocated and enter the Debit and Credit account for any necessary balancing entries
    • If <Use the source method> or Re-allocate were selected, select the Source/destination tab (if By Percentage or By Units was selected, skip to step 6)
      1. The source account defaults from the Allocation pool selected on the General tab
      2. Enter the destination account(s)
    • If By Percentage or By Units was selected, select the Source tab. The information on this tab is defined on the Allocation pool selected on the General tab.
    • If By Percentage or By Units was selected, select the Destination tab
      1. Enter the percentage or unit and the destination account(s)
    • Select the Calculation tab
      1. Select Actual Amounts or Budget amounts in the Allocate field
      2. If Actual is selected, select a Method. If Budget is selected, select a Budget Scenario
      3. Enter the percent of balance to allocate
      4. Select the appropriate date parameters
      5. If Actual is selected, select the Calculation options
        • Process accounts with Positive or Negative balances or Both
        • If Positive or Negative are selected, select how the system should proceed if accounts if the opposite balance is encountered
    • Select the Exclusions tab
      1. To prevent the system from creating any transactions to specific accounts, make the appropriate selections on this tab
    • Select the Output Options tab
      1. Mark the 'Post batch automatically when allocation is run' checkbox if you want the system to post the batch. If this checkbox is unmarked, the system will create an Open journal entry batch that you can review before posting.
      2. Select a post date. This can be the system date or a specific date and you can enter the date
      3. Select a Journal
      4. In the Report Format area, you can mark the checkbox to include transaction distribution detail and to include all pool balances on the exception report
    • Clicking Pre-allocation Report will provide a report with the calculations that were made and the entries that will be created
    • If the Pre-allocation report is correct, close the report and click Allocate now or Save and Close to use the allocation later