1. In Allocation, click Allocations
  2. Click the down arrow to the right of New Direct Allocation and select New Indirect Allocation (Expense)
  3. Enter the appropriate information on the General tab
    1. Allocation type - Indirect Allocation (Expense)
    2. Status - Active (or Inactive to prevent use of the allocation)
    3. Allocation pool - Select the appropriate pool
    4. Fee schedule - Select to use the default fee schedule defined on the Pool or a user defined fee schedule
    5. Source method - defaults from the Allocation pool and cannot be changed
    6. Destination method -
      • Select <Use the source method> to use the same method defined as the basis for the selected allocation pool
      • Select By Percentage to enter various accounts for specified percentages
      • Select By Units to enter various accounts for specified units
  4. If <Use the source method>, select the Source/destination tab (if By Percentage or By Units was selected, skip to step 6)
    1. The source account defaults from the Allocation pool selected on the General tab
    2. Enter the destination account(s)
    3. The Expense type field allows you to define different accounts for each expense type
  5. If By Percentage or By Units was selected, select the Source tab. The information on this tab is defined on the Allocation pool selected on the General tab
  6. If By Percentage or By Units was selected, select the Destination tab
    1. Enter the percentage or unit and the destination account(s)
  7. Select the Calculation tab
    1. Calculation method
      • Average Daily Balance
      • Ending Balance
      • Net Change
    2. Select the appropriate date parameters
    3. Calculation options
      • Process projects with Positive or Negative balances or Both
      • If Positive or Negative are selected, select how the system should proceed if accounts if the opposite balance is encountered
  8. Select the Exclusions tab
    1. To prevent the system from creating any transactions to specific accounts, make the appropriate selections on this tab
  9. Select the Output Options tab
    1. Mark the 'Post batch automatically when allocation is run' checkbox if you want the system to post the batch. If this checkbox is unmarked, the system will create an Open journal entry batch that you can review before posting.
    2. Select a post date. This can be the system date or a specific date and you can enter the date
    3. Select a Journal
    4. In the Report Format area, you can mark the checkbox to include transaction distribution detail and to include all pool balances on the exception report
  10. Clicking Pre-allocation Report will provide a report with the calculations that were made and the entries that will be created
  11. If the Pre-allocation report is correct, close the report and click Allocate now or Save and Close to use the allocation later