• Create an Allocation Rate
    • In Allocation Management, click Allocations
    • Click the down arrow to the right of New Direct Allocation and select New Indirect Cost Allocation
    • Enter the appropriate information on the General tab
      1. Allocation ID
      2. Status - Active (or Inactive to prevent use of the allocation)
      3. Description
      4. Allocation pool - Select the appropriate pool (only pools marked for use with Indirect Cost Allocation when they were setup will be available here)
      5. In the grid, enter the projects to which the indirect cost should be allocated (the projects must be part of the pool in order to use them here). The rate defaults from the project record, however, you can create a new rate if necessary. (Note: You can unmark the include checkbox before running the allocation if necessary)
      6. Select the Calculation tab
        1. Calculation method - Net change automatically defaults for this type of allocation
        2. Select the appropriate date parameters
        3. Calculation options
          • Calculate the pool activity for each project using either each account's project activity or total account activity
          • Process account with Positive, Negative or Both types of activity
          • If Positive or Negative are selected, select how the system should proceed if accounts if the opposite balance is encountered
      7. Select the Exclusions tab
        1. If you want to prevent the system from creating any transactions to specific accounts, make the appropriate selections on this tab
      8. Select the Pool tab. This tab is used to define the amount or percent to be allocated for each account associated with each project on the selected pool
        1. Select a project on the left and enter an amount or percentage for each account
        2. Repeat for each project
        3. Unmark the include checkbox to exclude any accounts
        4. Select a rate range, click 'Apply to all projects' to apply the rate range to all projects
      9. Select the Destination Account tab
        1. Enter appropriate destination debit and credit account. These accounts are used for allocating the costs to each project. By default, the Debit account is an asset type and the Credit account is a Revenue type
      10. Select the Output Options tab
        1. Mark the 'Post batch automatically when allocation is run' checkbox if you want the system to post the batch. If this checkbox is unmarked, the system will create an Open journal entry batch that you can review before posting.
        2. Select a post date. This can be the system date or a specific date and you can enter the date
        3. Select a Journal
        4. In the Report Format area, you can mark the checkbox to include transaction distribution detail and to include all pool balances on the exception report
      11. Clicking Pre-allocation Report will provide a report with the calculations that were made and the entries that will be created
      12. If the Pre-allocation report is correct, close the report and click Allocate now or Save and Close to use the allocation later