If there is a specific department segment that should be debited:


    • In Configuration, Pay Types, open the specific pay type.

    • On the GL distribution tab, select "Always debit this account".

    • Enter the account number that should be debited.

    • Save and Close the pay type.


    Note: When a pay type is selected to combine account codes with employee distribution, the "code is used to combine it with the fund/departments defined on the GL distribution tab of the employee record to create the GL account number to debit.  In some instances, there may be special pays that should be directed to a particular department or fund. This could be different from the fund/departments that are defined on the employee.  In these cases, the specific account number that needs to be debited should be defined in the pay type.