• Open Microsoft Word 2007.
     
    • Select Mailings, Start Mail Merge, Step by Step Mail Merge Wizard from the menu bar.
     
    • In the right frame, select Letters and click Next: Starting Document.
     
    • Mark whether you want to use the current document or start with an existing document and click Next: Select recipients.
     
    • Mark use an existing list and click Browse. Browse to and select the data file from step 1.
     
    • The Mail Merge Recipients screen opens. Click OK.
     
    • Click Next: Write your letter.
     
    • Write the text of the letter. Click More items to get a list of mail merge fields you can insert. Select a field and click Insert.
     
    • Click Next: Preview your letters.
     
    • Preview your letters using the arrows to scroll forwards and backwards through recipients.
     
    • Click Next: Merge your letters.
     
    • Click Print or click Edit individual letters to go back and make changes.