Creating an electronic signature file: 

  1. Draw a box in pencil on a blank piece of paper which is slightly larger than the allowable signature files size
     
  2. Have the user sign his or her name inside that box
     
  3. Erase the box outline and scan the signature as a 24-bit bitmap (BMP)

    Note: Some scanning software may increase the actual image size during the scanning process. Review your scanner's user guide and settings to scan the image to the actual size.
     
  4. Once the image is scanned, resize and save the image as listed in the steps below
     

Resizing an existing electronic signature file or logo file to be in the appropriate dimensions:

1. Open Microsoft Paint (do not open the signature or logo file)
2. Click the Resize button
3. Mark the option to resize the blank area by "pixels" and unmark the check box to "Maintain aspect ratio"
4. Enter a Vertical of 44 and a Horizontal of 188 > Click Ok
5. Open a new instance of Paint and browse to open the signature or logo
6. Use the Select button to select around the scanned image as closely as possible to the writing or logo
7. While selected, copy and then paste the signature or logo image into the first blank 44 x 188 box in the first Paint window.
8. Save the new file as a BMP

Note: Alternatively, you can copy the image from the professional software and paste it to Microsoft Paint (rather than opening the file in Microsoft Paint) 

Note: The default dots per inch for a 24-bit bitmap is 81 or 96 DPI. A signature scanned at a significantly higher DPI may need to be resized or resampled to 81 or 96 DPI.  For measurements given in inches, multiply the DPI by the inches to determine number of pixels or divide Pixels by DPI to determine measurement in Inches.

Once the file has been created, set up the program to print the electronic signature