- When exempting credits from a requirement, the system treats these credits as completed towards the requirement but the credits need to be made up elsewhere. The system then looks for the requirement marked General Elective Requirement (GER) and tries to adjust the credits required on that requirement to make up for the credits exempted in the previous requirement. For example:
A Math requirement is set to need 6 credits to be completed and the GER is defined as needing a minimum of 10 credits to be completed but has a maximum of 20 that can be applied to the degree. Sam has demonstrated exceptional skill with numbers in Math 150 and his counselor has decided that Sam should be exempted from 3 credits of the Math requirement but the principal wants Sam to have to take another course to make up those credits. When the exemption is entered, those 3 credits are applied to the Math requirement and the system then goes to the GER to add the additional 3 credits to the minimum. The GER for Sam now needs 13 credits to be completed but no more than 20 can be applied towards the diploma/degree that Sam is attempting. Just like any other requirement, any course listed on the requirement can be applied towards satisfying the 13 credits needed.
- When substituting a course into a requirement that is already being used to satisfy another requirement and the course should be used to satisfy both requirements, the student is essentially getting free credits. In order to compensate for this, the system requires the student to make up those credits using the GER in a similar fashion to exempting credits.
Sam is also taking a History of Mathematics class that is currently being used to satisfy his Math requirement. He also has a Literature requirement that he only needs 3 more credits to complete. Not only is Sam a math wiz, he is also a budding salesman and has been able to convince his counselor to allow him to substitute the History of Mathematics class for a Russian literature class this is normally required for the Literature requirement. Because the History of Mathematics class is being counted towards both requirements (Math and Literature) Sam is getting 3 free credits. To account for this, the system forces Sam to make up these extra credits from the GER. Sam now needs a minimum of 16 credits to complete his elective requirement.
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