This document is for Obligation References that will integrate to General Ledger. There is another document for Data Items, as more steps are involved to add those additional fields.
1. Go to Accounts Payable> Maintenance> Obligation References. Click on New to add another reference or you may use one of the previously defined references that display. These references will then be filled out when entering obligations into the system. The text entered in the "Description" field is what will appear on the obligation entry Data Item tab. You may make them optional or required.
2. Go to Accounts Payable> Setup> Define Extended Setup. Change Field 4. Using the display in step 1 above or an OTREF report, enter the reference letter(s) that you want to print in General Ledger. You will fill out what you want for Description, and Reference 1 2 and 3. Items defined here for trace report options print under the GL columns on trace reports and transaction detail titled Description and Ref1 Ref 2 and Ref3.
3. Go to General Ledger> Maintenance> Journals and look at all AP Journals defined on the System. On the General Tab, the Fields on the left side of the screen labeled Title 1, Title 2, and Title 3 should equate to what you selected for References 1 2 and 3. These fields are only for reference by the user as to what they are sending through on the journals. They do not print anywhere or have any other effect.
4. Enter a new invoice, filling out the "Data Items" tab and see how the data item appears on the journal print. It will look the same way in your General Ledger transaction reports. You can print a Standard ACDTL or LEDGR report to look at the final results. These reports are under Report Manager> General Ledger> Transaction Reports.