All users must be logged out of the FundWare Accounts Payable module.  Also ensure you have a backup of your data. 

To purge invoices at the paid stage:
  1. Go to Accounts Payable, Setup, Master Records, Stages.
  2. Type D to display and display Stage 70 (your Reconciled stage may be different).
  3. Print the screen or copy down the information in Fields 1-8. You will need this information later.
  4. Go to Accounts Payable, Setup, Extended Setup.
  5. Type C to change.
  6. At 'Enter field to be changed', Type 4 (check writing stages).
  7. Change Reconciled from 70 to 60 and press Enter twice.
  8. At 'Enter field to be changed', enter 0 and press Enter to accept.  You will get a message that says 'Parameter has been changed'.
  9. Type E to end.
  10. In the menu bar, select File, Open FundWare, Select Division 00 System Administration. Allow the business date to default to today's date and click OK.
  11. Select System Utilities.  Enter the following in the Execute Program portion of the screen:
         Program Name        OTS208
         Switches                  20
         Parameters             <leave blank>
         Business Date         Use today's date
         Division                  Select the appropriate division.
        
  12. Click Run.
  13. Type R to remove
  14.  Enter Stage 70 (reconciled stage).
  15. When asked 'Are you sure you want to remove this?', Type Y for yes.  You will get a message that says 'Stage has been removed'.
  16. Press Escape and then E to end.
  17. Continue with the steps to Purge Paid Invoices at Reconciled Stage.

     
Note: After you have purged in Accounts Payable, you will need to re-enter stage 70.
  1. Repeat steps 4-9 and change reconciled from 60 to 70.
  2. Repeat steps 10-16 to A(dd) stage 70.