1. Create the signature file
  2. Go to Accounts Payable
  3. On the navigation bar, click Banks
  4. Under Administrative Tasks, click Edit electronic signatures
  5. Click New Signature
  6. In the Description field, enter a description of the signature. For example, Barbara's Signature
  7. In the Status field, select Active to allow this signature to be used
  8. In the Signature file name field, enter the file extension for the bitmap or click the ellipsis button to search by file name and select the scanned signature
  9. In the Include on frame, mark the check boxes for the checks or purchase orders you want the signature to appear on
  10. Click OK, Close

To use or edit the signature:

  1. Go to Accounts Payable
  2. From the Banks page, click Edit account details
  3. Select the Payments tab
  4. Select the Computer Check row and click Edit Payment Options
  5. Select Electronic Signatures 1 (for a single or the top signature)
  6. Configure appropriate options for using the electronic signatures with this bank and payment type.  Click Edit Signatures to Add or Delete signatures.
  7. To print a second (bottom) signature on checks, select Electronic Signatures 2 and configure appropriate options for the second signature

Note: Graphic images for electronic signatures must be saved in bitmap (*.bmp) format. The program automatically sizes images to fit in the check or purchase order's allotted space.

If user does not have the option to click Edit Electronic Signatures, verify that they permissions for this

  1. Go to Administration and select Set up system security
  2. Open the User Group that is assigned to the user
  3. Under System Components, select Shared Components
  4. Under Shared Component Privilege, select Bank Accounts
  5. Click Options
  6. Under Bank Accounts, highlight Administrative Tasks
  7. Under Miscellaneous Options, mark the checkbox for Edit Electronic Signatures
  8. Click OK on the Security Options
  9. Click Save and Close on the User Group
If Advanced Security is installed, users will also need access to the signature in their user options.
  1. From the Administration page, click Set up system security
  2. Open the affected user's profile
  3. Select the Signature Security tab
  4. Mark the appropriate check boxes in the Choices? column
  5. Save and Close the user's profile
  6. Have the user Exit and Sign out, then log back in