Using the Adjust Tax Claim gift menu option, you can now correct tax claim information on gifts that have previously been posted to the nominal ledger, reported on the R68 (New Gift Aid) Report, or both. Tax claim adjustments can be used to refund tax to HM Revenue & Customs that were claimed in error or to amend the amount of tax claimed.



Important: Contact HM Revenue & Customs Charities Helpline before processing a refund for Gift Aid.



For more information, refer to the Tax Claim Adjust section in the Gift Records Guide.



1. Open the gift record and select Gift, Adjust Tax Claim.

2. On the Adjust Tax Claim screen select the following:

  1. 'Create a replacement gift' can be used when the tax has to be refunded to the Revenue but no refund required for the donor.



OR


  • 'Do not create a replacement gift' can be used when the money is to be refunded to both the donor and the Revenue.
 

  • Include a Reason for the adjustment. The Reason will be included on the Refund section of the R68 (New Gift Aid) Report.

NOTE: If you select the option 'Do not create a replacement gift, please go to step 5.



3. If you have selected to create a replacement gift, then this is the gift that is now shown on screen. This replacement gift contains two Attributes:

  1. Tax Claim Adjust 'Replaces Gift' entry identifies the original gift that has been replaced.


  • Tax Claim Adjust 'Corrects Tax Claimed on' entry identifies the claim that included the original gift.


  • Save and close the replacement gift when any required changes have been made


4. The original 'archived' gift is now shown on screen.  Although this gift is virtually deleted on the database, it appears as a view-only gift record. You cannot edit anything on this gift. It is strictly an audit trail that stays in the database.  This archived gift contains two Attributes:

  1. Tax Claim Adjust 'Reason' entry contains the Reason entered on the Adjust Tax Claim screen.


  • Tax Claim Adjust 'Replaced by' entry identifies the new replacement gift that was created by the Adjust Tax Claim process.


  • On the Tax tab of this gift, the Tax Claim Refund Number field is now shown and this field will be updated when the refund is included in the R68 (New Gift Aid) Report.


5. This step is only relevant if a replacement gift was not created. The gift is now shown on screen as an 'archived' gift with all options greyed out. This means that although this gift is virtually deleted on the database, it appears as a view-only gift record. You cannot edit anything on this gift. It is strictly an audit trail that stays in the database.  This archived gift contains one Attribute:

  1. Tax Claim Adjust 'Reason' entry contains the Reason entered on the Adjust Tax Claim screen.


  • On the Tax tab of this gift the Tax Claim Refund Number field is now shown and this field will be updated when the refund is included in the R68 (New Gift Aid) Report.


Click here  for more information on how to include in the R68 (New Gift Aid) Report.



Click here for more information on how to hide/show archived gifts.